Part-Time Accounting & Admin Assistant – AP/AR Focus

Quick USA Inc.; Rolling Meadows (IL); On-site; USD 29,000 - 34,000; Part time

Job summary

Quick USA Inc. is seeking a detail-oriented Part-Time Accounting & Office Assistant to support the Accounting Manager with day-to-day accounting operations, including bookkeeping, invoice processing, and general office administration at our Rolling Meadows, IL office.

This role handles accounts payable and receivable, data entry, recordkeeping, and other administrative tasks to support our North American distribution business.

Qualifications

• Prior experience in administrative support, bookkeeping, or accounting support is preferred.
• Proficiency in Excel, Outlook, and other Microsoft 365 applications.
• Strong attention to detail, accuracy, organization, and time-management skills.
• Ability to work independently and communicate effectively with team members.
• Experience with accounts payable (AP) and/or accounts receivable (AR) is a plus.
• Experience with Microsoft Dynamics 365 Business Central or another ERP/accounting system is a plus.
• Japanese language skills are a plus.

Responsibilities

• Enter vendor bills, freight invoices, and expense receipts into the accounting system with appropriate coding.
• Prepare payment documentation, including check runs and wire transfer requests, for manager review and approval.
• Generate customer invoices and statements and assist with applying and recording customer payments.
• Verify accounting entries against purchase orders, shipping and receiving documents, invoices, and vendor statements, as applicable.
• Maintain and update accounting spreadsheets and other financial records.
• Assist with monthly bank reconciliations, including transaction matching and identifying discrepancies for review by the Accounting & Administration Manager.
• Maintain organized electronic and physical filing systems to support record retention and audit readiness.
• Assist with processing inventory receipts in the ERP system and preparing packing lists and related shipping documents.
• Handle daily incoming and outgoing mail, packages, and checks.
• Monitor and order office supplies.
• Assist with routine vendor correspondence and administrative follow-ups.
• Assist with document scanning, electronic filing, and general record organization.
• Provide general administrative support, including answering and directing phone calls, scanning, copying, filing, and other administrative tasks as needed

Skills

Excel

Outlook

Microsoft 365

Attention to detail

Time management

Independent work

Communication

AP/AR experience

Tools

Dynamics 365 Business Central

Job description

Quick USA Inc. is seeking a detail-oriented Part-Time Accounting & Office Assistant to support the Accounting Manager with day-to-day accounting operations, including bookkeeping, invoice processing, and general office administration at our Rolling Meadows, IL office.

This role handles accounts payable and receivable, data entry, recordkeeping, and other administrative tasks to support our North American distribution business.