Part 135 Ops Coordinator | Hybrid + Flexible PTO

Waltzing Matilda Aviation, LLC; Dallas (TX); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health/dental/vision

Flexible PTO

401(k) with employer match

STD/LTD and Life Insurance

Job summary

Waltzing Matilda Aviation is seeking an Operations Coordinator for our Dallas base to manage trips from quote to completion. You will crew flights, handle logistics, and ensure a smooth experience for clients and crews. You will report to senior ops leadership and collaborate with maintenance, sales, and flight teams.

The role focuses on Part 135/91 operations knowledge, compliance, and strong communication under pressure. Hybrid work and a safety‑minded team are offered.

Qualifications

• 2+ years in Part 135/91 charter or corporate flight operations: scheduling, dispatch, or ops coordination
• Working knowledge of Part 135 duty/rest rules and general charter operations
• Experience with flight scheduling software (JetInsight, FOS, Leon, Avianis, Levelflight, or similar)
• Calm, clear communication under pressure; plans change and you keep everyone informed

Responsibilities

• Build and manage trips in JetInsight flight planning software: aircraft and crew assignments, trip sheets, and itinerary changes
• Crew-schedule within Part 135 flight, duty, and rest limits, and track crew currency and availability
• Coordinate FBOs, fuel, catering, ground transportation, hotels, and crew logistics
• Support flight following and dispatch functions under WMA's operational control procedures, including weather, NOTAMs, slots, PPRs, and airport restrictions
• Arrange international trip support, permits, customs, and handling with vendors
• Act as a point of contact for charter clients and aircraft owners before and during trips
• Coordinate with Maintenance on aircraft availability and scheduled downtime
• Keep accurate trip records and support post-trip billing and reconciliation
• Help with compliance programs as assigned, such as security program recordkeeping, drug and alcohol program records, and crew onboarding paperwork
• Share after-hours and weekend on-call coverage on a rotating basis

Skills

Flight ops coordination

Scheduling & dispatch

Communication under pressure

Attention to detail

Customer service

Education

FAA Aircraft Dispatcher certificate

Tools

JetInsight

FOS

Leon

Avianis

Levelflight

Job description

Waltzing Matilda Aviation is seeking an Operations Coordinator for our Dallas base to manage trips from quote to completion. You will crew flights, handle logistics, and ensure a smooth experience for clients and crews. You will report to senior ops leadership and collaborate with maintenance, sales, and flight teams.

The role focuses on Part 135/91 operations knowledge, compliance, and strong communication under pressure. Hybrid work and a safety‑minded team are offered.