Parliamentary & Elections Administrative Assistant

Holland America-Princess (Holland America Dawson City Inn); Alaska; On-site; USD 52,000 - 76,000; Full time

Job summary

The Borough Clerk’s Office is seeking a Deputy Borough Clerk to provide administrative and technical support to the Borough Assembly and Clerk’s Office in Alaska. You will attend meetings as parliamentarian, draft ordinances and resolutions, and prepare for elections while handling confidential communications.

Key responsibilities include minutes, agenda management, AV system upkeep, voter registration, notary duties and public inquiries, with after-hours meetings as required.

Qualifications

• High School diploma and four years of high-level administrative support experience; one year in executive or legal setting preferred.
• Proficient with Windows, Microsoft Word, Outlook, Access (or other database), Excel, and Adobe Acrobat; web tools and AV systems knowledge preferred.
• Must be a registered voter in Alaska or able to become one; notary public within three months of hire.
• Preferred: valid driver’s license and ability to meet Borough insurance requirements; driving record may be requested.

Responsibilities

• Draft ordinances, resolutions, amendments and substitutes in legislative format; manage agenda packet addendums and assembly information flow.
• Attend regular and special assembly meetings as Deputy Borough Clerk; draft minutes and action memorandums for committees.
• Maintain and troubleshoot the Assembly Chambers audio/video system with maintenance contractor as needed.
• Prepare for elections including notices, ballot preparation, posting to Elections webpage, and supervise early voting officials during elections.
• Process appeals to the Board of Adjustment and assist with ethics complaints against officials; attend hearings as assigned.
• Communicate with elected officials and agencies; distribute ordinances to legislators and borough lobbyist; assist with Clerk’s Office projects.
• Scan, upload, and index department files into the electronic records management system.
• Answer public inquiries and manage Clerk’s Office emails.
• During absences, act as Deputy Borough Clerk or Borough Clerk as designated.
• Serve as Notary Public and Voter Registrar.
• Assist in special projects as needed.

Skills

Microsoft Word

Microsoft Outlook

Microsoft Access

Microsoft Excel

Adobe Acrobat

Parliamentary procedures

Education

Associate degree (preferred)

High school diploma

Tools

Windows OS

Web development tools

Job description

The Borough Clerk’s Office is seeking a Deputy Borough Clerk to provide administrative and technical support to the Borough Assembly and Clerk’s Office in Alaska. You will attend meetings as parliamentarian, draft ordinances and resolutions, and prepare for elections while handling confidential communications.

Key responsibilities include minutes, agenda management, AV system upkeep, voter registration, notary duties and public inquiries, with after-hours meetings as required.