Parliamentary Admin & Elections Specialist

Fairbanks North Star, Borough of (AK); Alaska; On-site; USD 52,000 - 78,000; Full time

Job summary

The Fairbanks North Star Borough seeks an experienced Administrative Specialist to support the Borough Assembly and Clerk’s Office, handling confidential communications and preparing ordinances and resolutions for service area elections.

The role requires a strong background in research, record-keeping, agenda management, and parliamentary procedures, with duties ranging from minutes to notary and voter registration.

Qualifications

• Four years of high-level admin support; one year in executive or legal setting.
• Proficient with Word, Outlook, Access, Excel, and Adobe Acrobat; web tools and AV systems preferred.
• Must be a registered voter in Alaska or able to become one; Notary Public within three months of hire.

Responsibilities

• Draft ordinances, resolutions, amendments and substitutes in legislative format.
• Attend meetings as Deputy Borough Clerk; draft minutes and action memorandums.
• Maintain and troubleshoot the Assembly Chambers audio/video system.
• Prepare for elections; supervise early voting station election officials.
• Process appeals and ethics matters; assist with hearings and ethics board duties.
• Distribute ordinances and resolutions to legislators and borough lobbyist as needed.
• Scan and index department files into the records management system.

Skills

Administrative support

Parliamentary procedure

Draft ordinances

Voter registrar

Notary public

Public speaking

Microsoft Office

Education

High School diploma

Associate degree preferred

Tools

Microsoft Word

Outlook

Access

Excel

Adobe Acrobat

AV systems

Job description

The Fairbanks North Star Borough seeks an experienced Administrative Specialist to support the Borough Assembly and Clerk’s Office, handling confidential communications and preparing ordinances and resolutions for service area elections.

The role requires a strong background in research, record-keeping, agenda management, and parliamentary procedures, with duties ranging from minutes to notary and voter registration.