Parks & Recreation Admin & Events Specialist

Bay County, FL; Panama City (FL); On-site; USD 29,000 - 50,000; Full time

Job summary

Bay County Board of County Commissioners seeks an Administrative Coordinator for the Parks & Recreation Division in Panama City, FL. The role oversees administrative tasks, payroll, invoices, revenue tracking, and CMMS data management to support KPIs.

The position coordinates leagues and events using RecDesk, processes event contracts and site logistics, and assists with budget planning and public information efforts. Evening/weekend work may be required.

Qualifications

• High school diploma or equivalent required.
• 5 years in an administrative role or related field preferred.
• Valid Florida driver license may be required at offer.

Responsibilities

• Monitors and oversees administrative work for Parks & Recreation, including processing paperwork for facility use.
• Handles payroll, invoices, and revenue tracking; maintains files and records.
• Maintains CMMS/Cartegraph data and generates monthly KPI reports.
• Coordinates scheduling of leagues and events via RecDesk; assists with budgets and fee structures.

Skills

Administrative support

MS Excel

MS Word

Communication

Public service

Education

High school diploma

Tools

RecDesk

Cartegraph CMMS

Excel

Outlook

Word

Job description

Bay County Board of County Commissioners seeks an Administrative Coordinator for the Parks & Recreation Division in Panama City, FL. The role oversees administrative tasks, payroll, invoices, revenue tracking, and CMMS data management to support KPIs.

The position coordinates leagues and events using RecDesk, processes event contracts and site logistics, and assists with budget planning and public information efforts. Evening/weekend work may be required.