Parks & Rec Administrative & Events Coordinator

Bay County; Panama City (FL); On-site; USD 29,000 - 50,000; Full time

Job summary

Bay County is hiring an Administrative & Activities Specialist for the Parks & Recreation Division. The role oversees administrative tasks, payroll, invoicing, and revenue tracking, while coordinating leagues, tournaments, and special events using RecDesk and Cartegraph CMMS.

The position requires strong communication and office management skills. This full-time role reports to the Human Resources Department and is based at the Bay County worksite in Panama City, FL.

Qualifications

• Five (5) years of administrative work experience.
• Experience handling payroll and invoices is preferred.
• Strong written and oral communication skills.

Responsibilities

• Monitors and oversees administrative work for Parks & Recreation division.
• Maintains records and files in accordance with county policies.
• Processes payroll and accounts receivable; tracks revenue.
• Coordinates scheduling of leagues and tournaments using RecDesk.
• Maintains CMMS data and generates monthly KPI reports.
• Coordinates event contracts, insurance, and site logistics.
• Makes public information materials and assists with special events.
• Assists in preparing the division budget and fee structures.
• Ensures compliance with county policies and reporting requirements.

Skills

Administrative experience

MS Word & Excel

Communication skills

Payroll knowledge

Education

High school diploma or equivalent

Tools

Cartegraph CMMS

RecDesk

MS Word/Excel/Outlook

Job description

Bay County is hiring an Administrative & Activities Specialist for the Parks & Recreation Division. The role oversees administrative tasks, payroll, invoicing, and revenue tracking, while coordinating leagues, tournaments, and special events using RecDesk and Cartegraph CMMS.

The position requires strong communication and office management skills. This full-time role reports to the Human Resources Department and is based at the Bay County worksite in Panama City, FL.