Parks & Rec Administrative Specialist

City-of-Edin; Edina (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Edina Parks & Recreation seeks an Administrative Support Specialist III to provide customer service, clerical support, and registration and park rental administration. The role partners with the Recreation Administrative Coordinator to ensure smooth operations.

The position emphasizes accuracy, confidentiality, and teamwork, handling inquiries, data entry, scheduling, and payments within the City’s systems.

Qualifications

• Requires a high school diploma or GED plus two years administrative support experience, including customer service.
• Desirable: experience in local government and familiarity with Parks & Recreation programs and services.
• Proficiency with Windows, MS PowerPoint and Excel and related scheduling and accounting software; ability to maintain confidentiality and manage multiple priorities.

Responsibilities

• Answer and direct phone calls, emails and other correspondence related to Parks & Recreation.
• Administer facility and field reservations and rentals; coordinate with park maintenance to keep schedules up to date; provide renter access cards.
• Register participants for Department programs and activities; support programming and space scheduling.
• Provide administrative support: respond to inquiries, draft letters, prepare mailings, manage filing and retention.
• Process payments, refunds and keep invoice records in city financial system.
• Support the Parks and Recreation Director and Assistant Directors with correspondence routing, meeting scheduling, and special projects.

Skills

Attention to detail

Interpersonal skills

Independent work

Customer service

Communication

Time management

Education

High school diploma or GED

Tools

Windows

Microsoft PowerPoint

Excel

Recreation Program Scheduling

Point-of-sale software

General accounting software

Job description

City of Edina Parks & Recreation seeks an Administrative Support Specialist III to provide customer service, clerical support, and registration and park rental administration. The role partners with the Recreation Administrative Coordinator to ensure smooth operations.

The position emphasizes accuracy, confidentiality, and teamwork, handling inquiries, data entry, scheduling, and payments within the City’s systems.