Senior Administrative Assistant- Program Oversight Specialist (Job

Krpa; Kansas City (MO); On-site; USD 24,000 - 34,000; Full time

Job summary

City of Kansas City, Missouri's Parks and Recreation Department – Recreation Division is seeking an administrative professional to support division operations. You will coordinate meetings, manage calendars, and handle division communications while operating CivicRec to track programs and attendance.

The role also serves as timekeeper, maintains comprehensive records, and prepares reports on program operations. A bachelor’s degree or equivalent experience is required to apply.

Qualifications

• Accredited Bachelor's degree or equivalent combination of education and experience.
• Experience in development and/or operation of administrative systems, programs or practices.

Responsibilities

• Provides administrative support for the Recreation Division including coordination of meetings, calendars, and division communications.
• Operates the division’s recreation management system, CivicRec.
• Serves as timekeeper for the Recreation Admin staff and reviews/audits division time.
• Maintains comprehensive records and prepares reports related to program operations and performance.
• Supports recruitment, onboarding, scheduling, and coordination of part-time, seasonal staff and volunteers.
• Tracks contracts and payments, coordinates with vendors, user groups, and internal staff.
• analyzes program revenues and expenditures to support fiscal accountability and sustainability.

Education

Bachelor's degree

Job description

Full-time position available with the Parks and Recreation Department - Recreation Division Location: 4600 E. 63rd Street Pay Starting at: $20.88 per hour Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. Application Deadline: October 12, 2026

What You’ll Do:

• Provides administrative support for the Recreation Division including coordination of meetings, calendars, and division communications
• Perform a variety of complex administrative assignments requiring independent judgment and initiatives
• Operates the division’s recreation management system, CivicRec
• Serves as timekeeper for the Recreation Admin staff and reviews/audits Recreation Division time
• Maintains comprehensive records and prepares reports related to program operations, participation, and performance
• Performs related duties and special assignments/projects to support division operations, strategic initiatives, and/or prepares detailed reports with findings and recommendations.
• Compiles, analyzes, and interprets operational and program data to support decision-making and strategic planning.
• Supports accreditation processes and ensures compliance with documentation and reporting standards
• Conducts surveys and/or collect data related to the Recreation Division programming, prepare reports with findings and share with staff involved
• Supports financial tracking, reporting, and reconciliation of program-related accounts
• Assist with monitoring athletic facility use agreements, contracts, and rental permits to ensure compliance with established terms and conditions.
• Track contract deadlines and payment schedules, ensuring all required funds are collected and received prior to established due dates.
• Coordinate with user groups, vendors, and internal staff to follow up on outstanding balances and contract requirements.
• Manages inventory of Recreation Admin supplies
• Orders supplies and goods for daily operations and events for the Recreation Division
• Analyzes program revenues and expenditures to support fiscal accountability and sustainability
• Maintains required documentation including incident reports, waivers, and compliance records
• Supports recruitment, onboarding, scheduling, and coordination of part-time, seasonal staff, and volunteers
• Provides guidance on administrative processes and ensure consistency in operational practices across program areas
• Responds to inquiries, concerns, and complaints from the public, resolving issues in accordance with departmental policies and procedures
• Handles complex or sensitive customer service matters and provide clear, accurate information to participants and community members
• Serves as a liaison with other departments, agencies, and community organizations
• Other duties as assigned

REQUIRES:

• an accredited Bachelor’s degree
• OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.

EOE. The City of Kansas City, Missouri is an equal opportunity employer committed to a diverse workforce.