Parks Admin Associate V: Registrations, Rentals & Payments

City of St. Charles, MO; Saint Charles (MO); On-site; USD 56,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

FSA

HSA

Pension Plan

Deferred Compensation

Paid Vacation

Paid Holidays

Employee Assistance Programs

Educational Benefits

Job summary

City of Saint Charles, MO is seeking an Administrative Associate V in the Parks & Recreation Department. The role provides professional administrative support to residents and staff, maintaining confidentiality while assisting middle and upper management with diverse tasks.

Responsibilities include registrations, payments processing, building rentals, and coordination of events, while ensuring accuracy and timeliness in all records and reports. A strong office software skillset is required.

Qualifications

• High school diploma or equivalent and 5–7 years of related experience or equivalent knowledge.
• Expert knowledge of all Microsoft Office Suite applications.
• Parks and Recreation Registration/Reservation software.
• Must rapidly learn new software packages.
• Ability to deal with the public in a professional manner.
• Must maintain confidentiality and exercise independent judgment.

Responsibilities

• Serve as primary point of contact by greeting visitors, answering and directing high-volume calls.
• Process registrations and coordinate facility rentals.
• Collect, process, and account for payments; ensure financial procedures and records integrity.
• Process deposits and inputs into City financial system; invoice and vendor inquiries.
• Assist with building reservations and special events; support department budget monitoring.
• Perform office duties and assist divisions with documents and billings.

Skills

Customer service

Office software

Multitasking

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Registration/Reservation software

Job description

City of Saint Charles, MO is seeking an Administrative Associate V in the Parks & Recreation Department. The role provides professional administrative support to residents and staff, maintaining confidentiality while assisting middle and upper management with diverse tasks.

Responsibilities include registrations, payments processing, building rentals, and coordination of events, while ensuring accuracy and timeliness in all records and reports. A strong office software skillset is required.