Parks and Recreation Aide 3 (Office Aide)

New York State Parks, Recreation & Historic Preservation; Darien Center (NY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Vision coverage

NYS Employees Retirement System

Job summary

New York State Parks, Recreation & Historic Preservation seeks a Camp Office Administrator to coordinate administrative functions, assist with camper registration and fee collection, and respond to patron inquiries. The role includes supervising seasonal staff, training, scheduling, and managing deposits, attendance, and permits for special events and pavilion rentals.

Off-season duties include general office work and light maintenance, tree/brush cleanup, snow removal, tool usage, and

Qualifications

• Strong organizational and multi-tasking abilities.
• Experience coordinating administrative functions in a camp or park setting is a plus.
• Valid driver’s license is required to operate a motor vehicle in NY state.

Responsibilities

• Coordinate administrative functions of the camp office.
• Assist with camper registration and fee collection procedures.
• Answer phones and respond to patron inquiries.
• Supervise a small crew of seasonal staff as needed.
• Support Park Manager with staff training and scheduling; manage deposits and attendance/revenue records; issue permits and coordinate pavilion rentals.
• Process credit card receipts and enter charges in budgeting/financial systems.
• Enter seasonal timecards and track hourly projections.
• During off-season, perform office and maintenance tasks, assist with tree/brush cleanup and snow removal, use hand/power tools, and support trades staff.
• Operate light to medium vehicles.

Skills

Office administration

Supervisory experience

Tools

Microsoft Word

Outlook

Excel

Job description

Duties Description

• Coordinating administrative functions of the camp office.
• Assisting with camper registration and fee collection procedures.
• Performing routine office tasks including answering phones and responding to low-level patron inquiries.
• Supervising a small crew of seasonal staff, as needed.
• Assisting the Park Manager with the training and scheduling of campground staff; preparing bank deposits; entering daily attendance and revenue figures; issuing permits for special use, commercial activities, firewood and hunting; and coordinating pavilion rental operations.
• Processing credit card receipts and entering charges into the Budgeting Expenditure Tracking System and Statewide Financial System programs.
• Entering seasonal timecards and tracking hourly projections.
• During the off season, the incumbent will perform various office and maintenance tasks:
• Assist with tree and brush clean-up.
• Shovel and plow snow.
• Utilize hand and power tools.
• Assist higher-level staff with basic trades projects.
• Operate light and medium-duty vehicles.

No Minimum Qualifications Per Civil Service.

See Additional Comments for operating needs.

Additional Comments

• Must possess and maintain a valid driver’s license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
• Must have strong organizational skills, attention to detail, and ability to multi-task.
• Must have basic computer knowledge of the internet and Microsoft 365 Office programs including Word, Outlook, and Excel.
• Must have the ability to perform medium to heavy physical labor and lift up to 50 pounds.
• Must have the ability to work in all weather conditions.
• Must have the ability to sit, stand, bend, and squat for various periods of time.
• Must be able to work a variable schedule including evenings, weekends, and holidays especially during the peak operating season between April and October.

Preferred Experience

• Experience in accounting and revenue tracking

Benefits

This position has the option to join the NYS Employee’s Retirement System and is eligible for health insurance, dental and vision coverage. There is opportunity for paid time off in the form of vacation, sick, personal and holiday leave after time & service requirements has been met. For more information, please visit: https://parks.ny.gov/employment/benefits.aspx