Park Rentals & Events Coordinator (Part-Time)

Bendparksandrec; Bend (OR); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Part-time benefits

Benefits description link

Job summary

Bend Park and Recreation District is seeking a part-time specialist to manage park shelter rentals and event requests. You will handle reviews of event requests, insurance certificates, and rental agreements, and support a shared phone line and inbox.

Responsibilities include customer service to renters, processing deposits, coordinating with divisions, and assisting with district events such as the July 4th Pet Parade. 30-hour work week, Monday–Friday.

Qualifications

• High school graduation or equivalent; AND
• Two (2) years of related experience; OR
• Any satisfactory combination of experience and training.

Responsibilities

• Provides excellent customer service to renters of district facilities including scheduling and processing facility and park rentals; provides tours; explains park rules and rental guidelines; may conduct pre and post event meetings.
• Reviews post-reservation facility condition reports, assesses and applies additional service fees as warranted, and processes rental deposit refunds in accordance with established policies and procedures.
• Reviews new event requests and determines their feasibility in the park or facility.
• Reviews and approves event logistic plans, site maps, rental agreements, certificates of insurance and other required documents ensuring accuracy and compliance with rental guidelines.
• Acts as district representative prior to, during and after event rentals.
• Analyzes and updates reservation program practices and guidelines working closely with event organizers, city, school district, private individuals, community agencies and district staff.
• Works with the Community Engagement division to update and edit venue related information on multiple web pages.
• Coordinates maintenance, cleaning and repair with Custodial and Facilities divisions.
• Works closely with the Park Steward division to monitor use of facilities.
• Monitors program revenues and expenses. Collects and utilizes data to ensure correct costs, makes recommendations for budgets.
• Operates computer software to manage programs and run reports.
• Establishes and maintains professional and constructive relationships with event organizers, affiliate businesses and agencies in use of district facilities, resources and processes.
• Collects and utilizes data to ensure correct costs, makes recommendations for capital projects, and maintains budgets.
• Assists with coordination and execution of District-sponsored events, including the July 4th Pet Parade.

Skills

Customer service

Event coordination

Communication

Bilingual (Spanish)

Education

High school diploma or equivalent

Job description

Bend Park and Recreation District is seeking a part-time specialist to manage park shelter rentals and event requests. You will handle reviews of event requests, insurance certificates, and rental agreements, and support a shared phone line and inbox.

Responsibilities include customer service to renters, processing deposits, coordinating with divisions, and assisting with district events such as the July 4th Pet Parade. 30-hour work week, Monday–Friday.