Parish Office & Operations Manager

Archchicago; Chicago (IL); On-site; USD 23,000 - 26,000; Full time

Job summary

The Archdiocese of Chicago is seeking an Office Manager for Christ the King in Chicago's Vicariate VI to provide multi-faceted administrative support ensuring the smooth operation of the rectory and parish. The role handles a wide range of clerical tasks and independently implements processes to manage projects, information, and people.

Responsibilities include managing calls, correspondence, schedules, events, and budget input, while maintaining strict confidentiality and professionalism.

Qualifications

• College degree with coursework relevant to position.
• Minimum of 5 years Archdiocesan administrative experience.
• Excellent command of English language, vocabulary and grammar.
• Proficient knowledge of Office 365 including Outlook, Word, Excel, Teams, Google resources.
• Highly organized self-starter with ability to work independently and meet deadlines.
• Strong interpersonal skills and confidentiality in parish communications.

Responsibilities

• Processes calls, mail, email, voicemail, and deliveries with professional discretion.
• Prepares correspondence and reports using Office 365 and related apps.
• Manages parish daily schedule and calendars; coordinates meetings and events.
• Schedules church services (funerals, baptisms, weddings) and maintains event details.
• Provides front-desk reception and hospitality duties, greeting visitors and screening calls.
• Maintains office space, equipment, and input for budget; manages inventory.
• Keeps parish files in order and adheres to records retention schedules.
• Works with Pastor and Director of Operations and supports staff as needed.

Skills

Communication skills

Multicultural communication

Organizational skills

Attention to detail

Discretion

Education

Bachelor's degree

Tools

Office 365

Outlook

Word

Excel

Teams

Google resources

Job description

The Archdiocese of Chicago is seeking an Office Manager for Christ the King in Chicago's Vicariate VI to provide multi-faceted administrative support ensuring the smooth operation of the rectory and parish. The role handles a wide range of clerical tasks and independently implements processes to manage projects, information, and people.

Responsibilities include managing calls, correspondence, schedules, events, and budget input, while maintaining strict confidentiality and professionalism.