Parish Office Assistant: St. Monica Parish

Catholic Diocese of Cleveland; Garfield Heights, Northern (OH, KY); Hybrid; USD 18,000 - 22,000; Part time

Job summary

St. Monica Parish in Garfield Heights, OH, is seeking an organized Administrative Assistant to provide parish office support, maintain parishioner records, process contributions, assist with mailings, and answer incoming calls.

The ideal candidate will handle confidential records with accuracy, work with databases and office software, and cooperate with staff to ensure smooth daily operations on a part-time schedule.

Qualifications

• Strong organizational skills and attention to detail.
• Clear and professional communication skills.
• Comfort working with computers, databases, email, and office equipment.
• Ability to work independently and collaboratively with parish staff.

Responsibilities

• Maintain parishioner records and registrations.
• Enter contributions and manage related records.
• Maintain sacramental registers and issue certificates.
• Assist with parish mailings and proofreading the parish bulletin.
• Handle inquiries via phone and respond appropriately.
• Maintain confidentiality of sensitive records.

Skills

Organizational skills

Attention to detail

Professional communication

Confidentiality

Independent and collaborative work

Tools

Office software

Database software

Email client

Job description

# Parish Office Assistant: St. Monica ParishPart TimeSt. MonicaGarfield Heights, OHAdministrative Assistant**St. Monica Parish** **Position:** Part-Time **Hours:** Approximately 12–16 hours per week **Schedule:** Weekdays### Position SummarySt. Monica Parish is seeking an organized and detail-oriented **Administrative Assistant** to provide parish office support, maintain parishioner and sacramental records, process contributions, assist with parish mailings, and respond to incoming phone calls.The ideal candidate will demonstrate strong organizational skills, attention to detail, accuracy, confidentiality, and comfort using computers and office software.### Essential Responsibilities* Maintain parishioner records, including new registrations and updates for deceased parishioners.* Enter parishioner contributions and maintain related records.* Maintain sacramental registers and record sacramental information and notifications.* Prepare sacramental certificates and respond to record requests.* Assist with editing and proofreading the parish bulletin.* Mail parish bulletins to homebound parishioners.* Assist with Catholic Charities and other parish mailings.* Receive and respond appropriately to incoming phone calls.* Provide general administrative and office support as needed.* Maintain confidentiality of parishioner, sacramental, financial, and other sensitive records.### Qualifications* Strong organizational skills and attention to detail.* Ability to maintain accurate and confidential records.* Clear and professional communication skills.* Comfort working with computers, databases, email, and office equipment.* Ability to work independently and collaboratively with parish staff.* Administrative experience preferred.* Previous parish office experience is a plus.### Key Competencies* Accuracy and reliability.* Strong attention to detail.* Discretion and confidentiality.* Effective communication and interpersonal skills.* Ability to prioritize and manage administrative responsibilities.* Comfortable working independently while supporting a collaborative parish office environment.### ScheduleThis is a **part-time weekday position**, approximately **12–16 hours per week**. Weekday availability is required.### To ApplyInterested candidates should follow St. Monica Parish's application instructions for this position.## Range$13/hour — $16/hour