Parish Administrative Coordinator (Full-Time)

Roman Catholic Bishop of San Diego; Casa de Oro (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Santa Sophia Catholic Church in Spring Valley, CA is seeking an Administrative Assistant to support daily parish operations, answer inquiries, and coordinate event logistics. The role collaborates with the Pastor and Business Manager to ensure smooth office functions and client-focused service.

Responsibilities include managing calendars, maintaining sacramental records, supporting communications, and assisting with donations and financial processes.

Qualifications

• Bachelor’s degree in business administration or equivalent preferred.
• Proficiency in Microsoft 365 applications (Teams, Word, Excel, Outlook).
• Experience in parish or non-profit administration preferred.

Responsibilities

• Answer calls and respond to emails, provide parish information and sacramental guidance.
• Manage Pastor’s calendar using Microsoft Bookings and coordinate with staff.
• Maintain sacramental records and parish data in PDS; support events and registrations.
• Coordinate facility-use requests and update reservations on Skedda and parish website.
• Support accounting tasks, donations recording, and quarterly finance meetings.

Skills

Customer service

Interpersonal skills

Professional communication

Discretion

Education

Bachelor’s degree in business administration

Tools

Microsoft 365

Parish Data System (PDS)

Flocknote

Skedda

Job description

Santa Sophia Catholic Church in Spring Valley, CA is seeking an Administrative Assistant to support daily parish operations, answer inquiries, and coordinate event logistics. The role collaborates with the Pastor and Business Manager to ensure smooth office functions and client-focused service.

Responsibilities include managing calendars, maintaining sacramental records, supporting communications, and assisting with donations and financial processes.