Parish Office & Communications Specialist - Full Time

Roman Catholic Bishop of San Diego; Spring Valley (CA); On-site; USD 30,000 - 34,000; Full time

Job summary

Santa Sophia Catholic Church in Spring Valley, CA is seeking an Administrative Assistant to support parish office operations, handle correspondence, and coordinate clerical tasks under the Pastor and Business Manager. This role serves as a welcoming, resourceful presence for parishioners and visitors. Office hours are Monday–Friday, 8:30 a.m.–5:00 p.m.

with a 40-hour work week. A bachelor’s degree is preferred; proficiency in Microsoft 365 is required.

Qualifications

• Friendly, approachable and professional demeanor.
• Availability to work Monday through Friday, 8:30 a.m.–5:00 p.m.
• Ability to handle difficult situations with sound judgment.
• Demonstrates discretion and maintains confidentiality.
• Proficiency in Microsoft 365 applications (Teams, Word, Excel, Outlook).
• Familiarity with Canva, Facebook and Instagram.

Responsibilities

• Answer calls, respond to voicemails, provide parish and diocesan information.
• Manage Pastor’s calendar and appointments via Microsoft Bookings.
• Assist with registrations, donor accounts, Mass intentions, sacraments and certificates.
• Maintain sacramental and death records; manage parish data in PDS and Flocknote.
• Coordinate with staff on events, memorials, and parish activities.

Skills

Friendly demeanor

Professionalism

Discretion

Communication

Customer service

Education

Bachelor’s degree in business administration

Tools

Microsoft 365

Outlook

Word

Excel

Job description

Santa Sophia Catholic Church in Spring Valley, CA is seeking an Administrative Assistant to support parish office operations, handle correspondence, and coordinate clerical tasks under the Pastor and Business Manager. This role serves as a welcoming, resourceful presence for parishioners and visitors. Office hours are Monday–Friday, 8:30 a.m.–5:00 p.m.

with a 40-hour work week. A bachelor’s degree is preferred; proficiency in Microsoft 365 is required.