Parish Administrative Assistant: Front Desk & Scheduling

Archchicago; Brookfield (IL); On-site; USD 28,000 - 32,000; Full time

Job summary

The Archdiocese of Chicago is seeking a Full-Time Office Secretary for the Brookfield area to provide a warm, professional welcome to parishioners and visitors while handling front office operations, records, calendars, and communications. You will support clergy and staff with administrative needs and help coordinate Mass intentions and parish events.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and prior parish office experience.

Qualifications

• Strong organizational and communication skills.
• Friendly, service-oriented approach aligned with parish hospitality.
• Ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office and basic office technology.
• Prior administrative or parish office experience preferred.
• Understanding of Catholic parish life and respect for Catholic teachings.

Responsibilities

• Provide a warm and professional welcome to parishioners, visitors, and callers.
• Perform front office operations, including phones, email, and general inquiries.
• Maintain parish records, sacramental documentation, and databases.
• Receive payments and coordinate Mass intentions, calendars, and scheduling.
• Support clergy and staff with administrative needs.
• Maintain confidentiality and professionalism in all parish matters.
• Assist with liturgical and seasonal administrative tasks as needed.

Skills

Strong organizational skills

Communication skills

Friendly service-oriented approach

Multitasking

Microsoft Office proficiency

Parish office experience

Catholic parish knowledge

Tools

Microsoft Office

Job description

The Archdiocese of Chicago is seeking a Full-Time Office Secretary for the Brookfield area to provide a warm, professional welcome to parishioners and visitors while handling front office operations, records, calendars, and communications. You will support clergy and staff with administrative needs and help coordinate Mass intentions and parish events.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and prior parish office experience.