Full-Time Office Secretary - Holy Guardian Angles - Brookfield - Vic. V

Archdiocese of Chicago; Brookfield (IL); On-site; USD 28,000 - 32,000; Full time

Job summary

The Archdiocese of Chicago is seeking a Full-Time Office Secretary for the Brookfield area to provide a warm, professional welcome to parishioners and visitors while handling front office operations, records, calendars, and communications. You will support clergy and staff with administrative needs and help coordinate Mass intentions and parish events.

The role requires strong organizational and communication skills, proficiency with Microsoft Office, and prior parish office experience.

Qualifications

• Strong organizational and communication skills.
• Friendly, service-oriented approach aligned with parish hospitality.
• Ability to manage multiple tasks and priorities.
• Proficiency in Microsoft Office and basic office technology.
• Prior administrative or parish office experience preferred.
• Understanding of Catholic parish life and respect for Catholic teachings.

Responsibilities

• Provide a warm and professional welcome to parishioners, visitors, and callers.
• Perform front office operations, including phones, email, and general inquiries.
• Maintain parish records, sacramental documentation, and databases.
• Receive payments and coordinate Mass intentions, calendars, and scheduling.
• Support clergy and staff with administrative needs.
• Maintain confidentiality and professionalism in all parish matters.
• Assist with liturgical and seasonal administrative tasks as needed.

Skills

Strong organizational skills

Communication skills

Friendly service-oriented approach

Multitasking

Microsoft Office proficiency

Parish office experience

Catholic parish knowledge

Tools

Microsoft Office

Job description

Full-Time Office Secretary - Holy Guardian Angles - Brookfield - Vic. V

The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Key Responsibilities

• Provide a warm and professional welcome to parishioners, visitors, and callers
• Perform front office operations, including phones, email, and general inquiries
• Maintain parish records, sacramental documentation, and databases
• Receive payments and coordinate Mass intentions, calendars, and scheduling
• Support clergy and staff with administrative needs
• Maintain confidentiality and professionalism in all parish matters
• Assist with liturgical and seasonal administrative tasks as needed

• Prepare special mailings and other projects.
• Prepares and manages parish calendar for all parish activities.
• Order and maintain inventory of office supplies ensuring an adequate supply of forms, paper, sacramental certificates, etc.
• Assist with communications: Weekend announcements
• Assist in planning and executing parish events and meetings as appropriate. May include assigning and overseeing volunteers for said events.

Qualifications

• Strong organizational and communication skills
• Friendly, service-oriented approach aligned with parish hospitality
• Ability to manage multiple tasks and priorities
• Proficiencyin Microsoft Office and basic office technology
• Prior administrative or parish office experience preferred
• Understanding of Catholic parish life and respect for Catholic teachings

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly range of $20.00-$23.00. An employee’s pay within the range is based on relevant education, qualifications, experience, skills, location & business needs.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.