Paralegal - Legal Assistant

Cala Sourcing Solutions LLC; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Cala Sourcing Solutions LLC in Coral Gables, FL, seeks a highly organized Legal Assistant to support a busy litigation practice. The role requires handling intake, filings, and discovery with professionalism.

You will manage calendars, deadlines, and hearings, prepare pleadings and correspondence, and coordinate with clients, courts, and vendors. The ideal candidate has 3+ years in litigation support and excellent communication.

Qualifications

• 3+ years of experience as a Legal Assistant, Litigation Assistant, or Paralegal
• Strong knowledge of Florida state court and/or federal court filing procedures
• Proven experience managing litigation deadlines and court calendars
• Excellent organizational skills and attention to detail
• Strong written and verbal communication abilities
• Ability to work independently and manage multiple priorities effectively

Responsibilities

• Manage new client intake, engagement letters, conflict checks, and matter setup
• Prepare and draft legal correspondence, notices, proposed orders, and routine pleadings
• Handle electronic filings through Florida E-Portal, CM/ECF, and CourtMap
• Track court deadlines, monitor docket activity, and maintain litigation calendars
• Coordinate hearings, depositions, mediations, and other case-related logistics
• Organize and maintain electronic case files and legal records
• Assist with discovery, subpoenas, records requests, and service of process
• Prepare trial binders, exhibits, hearing notebooks, and witness materials
• Serve as a professional point of contact for clients, courts, opposing counsel, and vendors
• Support attorneys with calendar management, time entry, and billing activities

Skills

Litigation support

Calendar management

Docket management

Attention to detail

Communication skills

Education

Paralegal Certificate

Tools

Clio

CourtMap

PACER

NetDocuments

Florida E-Portal

Job description

Join a well-established and growing law firm in Coral Gables seeking a highly organized and detail-oriented Legal Assistant to support a busy litigation practice. This is an excellent opportunity for a legal professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional client service.

What You'll Do

Manage new client intake, engagement letters, conflict checks, and matter setup

Prepare and draft legal correspondence, notices, proposed orders, and routine pleadings

Handle electronic filings through Florida E-Portal, CM/ECF, and CourtMap

Track court deadlines, monitor docket activity, and maintain litigation calendars

Coordinate hearings, depositions, mediations, and other case-related logistics

Organize and maintain electronic case files and legal records

Assist with discovery, subpoenas, records requests, and service of process

Prepare trial binders, exhibits, hearing notebooks, and witness materials

Serve as a professional point of contact for clients, courts, opposing counsel, and vendors

Support attorneys with calendar management, time entry, and billing activities

What We're Looking For

3+ years of experience as a Legal Assistant, Litigation Assistant, or Paralegal

Strong knowledge of Florida state court and/or federal court filing procedures

Proven experience managing litigation deadlines and court calendars

Excellent organizational skills and attention to detail

Strong written and verbal communication abilities

Ability to work independently and manage multiple priorities effectively

Preferred Qualifications

Experience supporting Intellectual Property matters, including trademarks, copyrights, and patents

Familiarity with Clio, CourtMap, PACER, NetDocuments, and Florida E-Portal

Paralegal Certificate or equivalent legal experience

Why Join

Competitive salary based on experience

Stable, full-time opportunity with a respected legal team

Collaborative and professional work environment

Opportunity to work on sophisticated and engaging legal matters