Paralegal-Executive Assistant to General Counsel

TALENT Software Services; Tallahassee (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

Talent Software Services seeks an Office of General Counsel-Executive Assistant in Tallahassee. The role requires 3–5 years as a paralegal or legal secretary, with familiarity with Florida court systems and filing procedures. Responsibilities include managing attorney calendars, drafting documents, and coordinating court filings.

Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint is essential, along with strong organizational and communication skills for a busy legal practice.

Qualifications

• Must have 3–5 years of experience as a paralegal or legal secretary.
• Familiar with Florida court systems and filing documents with the court.
• Ability to manage attorney case files and attorney calendars.

Responsibilities

• Acts as the legal secretary for assigned attorneys.
• Format, finalize, type, and file documents.
• Prepare letters and legal documents from drafts.
• File pleadings and motions with appropriate tribunals.
• Serve or arrange service of legal documents and maintain attorney case files.
• Prepare subpoenas, discovery requests, schedule hearings, trials, depositions, and arrange facilities as directed.
• Retain and schedule court reporters and obtain transcripts.
• Perform general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Close case files and support office management as needed.

Skills

Paralegal experience

Legal secretary

Florida court systems knowledge

Attorney calendar management

Court filings

English proficiency

Education

High school diploma

Associates or bachelor's degree preferred

Tools

Microsoft Word

Microsoft Outlook

Excel

PowerPoint

Job description

Talent Software Services seeks an Office of General Counsel-Executive Assistant in Tallahassee. The role requires 3–5 years as a paralegal or legal secretary, with familiarity with Florida court systems and filing procedures. Responsibilities include managing attorney calendars, drafting documents, and coordinating court filings.

Proficiency in Microsoft Word, Outlook, Excel, and PowerPoint is essential, along with strong organizational and communication skills for a busy legal practice.