Paralegal Executive Assistant for Florida Attorneys

| HCL Global System; Tallahassee (FL); On-site; USD 28,000 - 41,000; Full time

Job summary

HCL Global System in Tallahassee, FL is seeking a paralegal or legal secretary with 3–5 years of experience, familiarity with Florida court systems, and strong MS Office skills.

The role involves preparing legal documents, subpoenas, discovery requests, scheduling hearings and depositions, managing attorney calendars and travel arrangements. Office-based position with standard hours and in-person or webcam interviews.

Qualifications

• Ability to speak and understand English
• Must have 3–5 yrs experience working as a paralegal or legal secretary
• Experience working with Florida court systems
• Proficient using Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Experience preparing legal documents and subpoenas
• Experience preparing discovery requests and scheduling hearings, trials and depositions
• Experience filing pleadings and motions with appropriate tribunals
• Experience managing executive management daily calendars
• Experience managing travel arrangements

Responsibilities

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents
• Preparing letters and legal documents from drafts
• Filing pleadings and motions with appropriate tribunals
• Serving or arranging service of legal documents, and maintaining attorney case files
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed
• Retaining and scheduling court reporters and obtaining transcripts
• Performing general secretarial duties such as phone calls and travel arrangements
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed

Skills

Paralegal/Legal secretary experience

English fluency

Office coordination

Education

High school diploma

Associates/Bachelors preferred

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

HCL Global System in Tallahassee, FL is seeking a paralegal or legal secretary with 3–5 years of experience, familiarity with Florida court systems, and strong MS Office skills.

The role involves preparing legal documents, subpoenas, discovery requests, scheduling hearings and depositions, managing attorney calendars and travel arrangements. Office-based position with standard hours and in-person or webcam interviews.