Paralegal/Legal Secretary

Apolis; Tallahassee (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Apolis in Tallahassee, FL is seeking a Paralegal/Legal Assistant with 3–5 years of experience to support a small team of attorneys and manage court filings and calendars.

The role requires filing documents with courts, coordinating with judges' offices, maintaining attorney case files, drafting correspondence from templates, and performing general secretarial duties; proficiency in Word, Outlook, Excel, and PowerPoint is expected.

Qualifications

• 3–5 years of paralegal or legal secretary experience.
• Experience filing documents with courts and managing case files.
• Ability to coordinate attorney calendars.
• Familiarity with court systems and templates for drafting documents.

Responsibilities

• Filing pleadings and motions with tribunals.
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from templates.
• Maintaining attorney case files and calendars.
• General secretarial duties and travel arrangements.

Skills

Court filings

Paralegal experience

Calendar management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Job Title: Paralegal/ Legal Assistant

Duration: 10 months

Location: Tallahassee FL

Position Summary

Client is looking for a paralegal/legal secretary with3-5 yrs experiencewho is familiar with the court systems andworking with 3-4 attorneys. Must have experience filing documents with the court, contacting judge assistance, manage attorney case files, attorney calendars and knowledge of general court systems. Qualified candidates will be performing basic word processing, using templates to draft correspondence and creating documents.

Job Duties

• The legal assistant acts as the legal secretary for assigned attorneys
• Formatting, finalizing, typing, and filing documents.
• Preparing letters and legal documents from drafts.
• Filing pleadings and motions with appropriate tribunals.
• Serving or arranging service of legal documents, and maintaining attorney case files.
• Prepares subpoenas, discovery requests, schedules hearings, trials, depositions, and arranges facilities as directed.
• Retaining and scheduling court reporters and obtaining transcripts.
• Performing general secretarial duties such as phone calls and travel arrangements.
• Proficient in Microsoft Office, including Word, Outlook, Excel and PowerPoint
• Closing case files, and supporting office management as needed.