Paralegal (2002)

Aramco Americas Company; Georgia; On-site; USD 50,000 - 75,000; Full time

Job summary

Aramco Americas Company is seeking a seasoned legal operations paralegal to support the trading legal department. The role involves budget oversight, management of external law firms, and efficient matter and knowledge management across the global team.

Responsibilities include corporate filings, invoice review, and creating internal reports on workload and spend. Strong communication and analytical skills are essential for success.

Qualifications

• Bachelor degree in Business and Mgmt./related discipline.
• Proficient verbal and written communication skills.
• Strong analytical skills.

Responsibilities

• Manage and track external law firms, including invoice review, budgets, and engagement terms.
• Corporate filings with third-party vendor support for filings and registrations.
• Manage annual budget process with finance and planning departments.
• Internal reporting on workload, matters, disputes, and outside counsel spending.
• Knowledge management support through electronic filings and alignment with standards.
• Manage contract authorization and execution processes.
• Review draft agreements for adherence to terms under lawyer supervision.
• Align finance and legal reporting on budget and external spend.
• Assist design and formatting of legal department presentations.
• Cross-office support within the global paralegal network.

Skills

Verbal communication

Written communication

Analytical skills

Education

Bachelor’s degree in Business/Management or related

Tools

MS Office

Excel

PowerPoint

Job description

JOB DESCRIPTION SUMMARY

Legal operations/paralegal support for trading legal department, including budget, law firm and matter management, internal reporting, external filing and correspondence, workload management, knowledge management and ad-hoc support as required within the Legal department.

KEY DUTIES and RESPONSIBILITIES

• Accurate management and tracking of the company’s external law firms, including ensuring timely and thorough invoice review, adherence to budgets and established guidelines, maintenance of engagement terms and similar tasks.
• Corporate filings to ensure state-level filings and registrations are accurate and up to date, including management of third-party vendor support for filings and registrations.
• Management of annual budget process, including alignment with the company’s finance and planning departments and global trading legal.
• Internal reporting on workload, key matters, disputes and outside counsel usage and spending. Ensuring reporting is timely, accurate and aligned with global trading legal department requirements.
• Knowledge management support through administration of electronic filings and alignment with global trading legal standards for knowledge management
• Manage contract authorization and execution processes
• Review draft agreements for adherence to company required terms and conditions, under lawyer supervision
• Ensure alignment between finance and legal department reporting on budget, including external law firm spend
• Assist with design and formatting of legal department presentations
• Cross office support as part of global paralegal network

COMMUNICATION

Internal Communication

• Shares pertinent information with colleagues within the legal department to facilitate collaboration and task efficiency.
• Proactively shares workload and demand information with department to aid prioritization and meet deadlines
• Engages in meaningful conversations with internal clients to understand their needs and concerns effectively.

External Communication:

• Responds promptly and effectively to client inquiries and concerns to ensure high-quality service delivery.
• Models timeliness and professionalism in communication with external parties in line with department expectations

JOB REQUIREMENTS

Education and Skills (Required, Preferred)

• Bachelor of Arts/Science: Business and Mgmt. / Related Discipline.
• Proficient verbal and written communication skills
• Strong analytical skills.

Experience and Knowledge (Required, Preferred)

• 5 years of experience within legal department or similar business environment.
• Strong aptitude with MS Office suite, including Excel and PowerPoint.

Preferred

• Experience in drafting legal documents
• Experience in workload management and outside counsel management.

Abilities and Specific Requirements (Required, Preferred)

• Ability to collaborate effectively with colleagues and internal clients
• Demonstrate accountability and trustworthiness
• Adheres to professional ethics.

Preferred

• Proficiency in legal software

NO THIRD-PARTY CANDIDATES ACCEPTED