Paralegal

WhiteCap Workforce Solutions; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

WhiteCap Workforce Solutions is seeking a paralegal to join our client’s team in New York, NY. This role focuses on contract management, legal operations, IP support, and governance across NA, EMEA, and APAC.

The ideal candidate has a bachelor’s degree with a paralegal certificate being a plus, and experience in a law firm or in-house legal department. Proficiency in MS Office and legal technology is essential.

Qualifications

• Bachelor's degree required; Paralegal certificate a plus.
• Experience in a law firm or in-house legal department.

Responsibilities

• Manage internal processes for contract approval, execution, and filing.
• Maintain legal operations software and databases, including billing and contract management systems.
• Support CLM software, AI tools, and train teams on legal technology.

Skills

MS Office

Contract management software

AI literacy

Attention to detail

Written and oral communication

Analytical thinking

Organization skills

Discretion with confidential info

Relationship building

Multitasking

Education

Bachelor's Degree

Paralegal certificate

Tools

LegalTracker

BoardVantage

CLM software

Job description

Our client, a global retail company, is looking for a paralegal to start right away.

Location: New York, NY

Responsibilities

• Contracts & Legal Operations: Manage internal processes for contract approval, execution, and filing. Manage and maintain legal operations software including internal databases, billing, and contract management systems. Assist in updating and developing the legal department technology suite, including contract lifecycle management (CLM) software, AI, and training teams on legal technology tools.
• IP & Brand Protection: Coordinate documents and information needed for intellectual property filings, including trademark and copyright registrations and customs recordals. Support management of the company's IP portfolio, including monitoring notices and deadlines. Assist with brand protection enforcement as needed.
• Compliance, Privacy & Risk: Assist with compliance matters, including the rollout of annual ethics and compliance trainings. Conduct due diligence on third parties, including new vendors. Support litigation and insurance matters, including information and document gathering, review, organization, and tracking.
• Corporate Governance & Licensing: Support corporate governance across North America, EMEA, and APAC, including annual report filings and accurate recordkeeping. Manage the company's business license portfolio in partnership with business teams.
• Administration & Continuous Improvement: Handle administrative matters such as invoice processing, vendor onboarding, mail forwarding, signatures, notarization, and apostille coordination. Manage LegalTracker, BoardVantage, and other systems used by the legal team. Provide general administrative support to General Counsel and other duties as may be required or assigned. Continuously identify bottlenecks and inefficiencies and drive improvements to operational efficiency.

Requirements

• Bachelor's Degree required; Paralegal certificate a plus.
• Relevant experience, either with a law firm or in-house legal department.

Required Skills/Knowledge

• Proficient in Microsoft Office applications, including Word, PowerPoint, Excel, document management software, and other software programs.
• Experience with legal contract management software and other legal technology tools.
• Flexibility and initiative to learn new technologies, including AI.
• Excellent judgment and attention to detail.
• Excellent written and oral communications skills.
• Analytical thinker and problem solver.
• Strong organizational skills.
• Ability to handle highly confidential information discreetly and professionally.
• Ability to build relationships of trust with the legal team and business partners.
• Ability to balance long-term projects with short-term daily needs.
• Ability to handle multiple tasks, assist multiple attorneys, and complete tasks in a fast-paced environment.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.