Packaging Coordinator

Idea Nuova, Inc.; Bentonville (AR); On-site; USD 35,000 - 52,000; Full time

Job summary

Idea Nuova, Inc. seeks a Packaging Coordinator to oversee day-to-day packaging program execution. You will own the tactical workflow, track dielines, and coordinate with vendors and cross-functional teams to meet deadlines.

The role requires attention to detail, strong written communication, and experience with dielines, proofs, and retailer packaging systems. This is a fast-paced, hands-on position based in Bentonville, AR.

Qualifications

• 1–3 years of experience in packaging coordination or related supply-chain roles.
• Direct experience with dielines and proofing/approval workflows.
• Knowledge of packaging compliance basics (labels, testing/certification) preferred.
• Ability to manage high-volume, deadline-driven requests across multiple brands.
• Strong written communication for email and Teams collaboration.
• Proficiency with Outlook, Teams, and Excel; quick learner of retailer portals.

Responsibilities

• Create and track task queues; respond to due dates for packaging programs.
• Complete packaging forms and gather documentation for new items.
• Own daily tracking spreadsheet; flag packaging type per SKU.
• Request, collect, and upload dielines (AI + PDF) into systems.
• Chase down dimensions and dielines from Walmart contacts when stalled.
• Manage art proofing and approval cycles with print vendors; route corrections.
• Confirm final files are released and posted to production boxes.
• Coordinate with QA/compliance to unblock approvals and flag failures.
• Serve as day-to-day contact for packaging vendors; monitor quotes and samples.
• Run weekly reviews of outstanding approvals and blockers; report to manager.

Skills

Packaging coordination

Vendor management

Dielines

Proofing workflows

Attention to detail

Written communication

Tools

Microsoft Outlook

Teams

Excel

Job description

About The Role

Idea Nuova is seeking a Packaging Coordinator to manage the day-to-day execution of packaging programs. This person will own the tactical workflow of packaging development.

About The Role

Idea Nuova is seeking a Packaging Coordinator to manage the day-to-day execution of packaging programs. This person will own the tactical workflow of packaging development.

This is a hands‑on, detail‑driven role suited for someone comfortable tracking information from vendors, print partners, and cross‑functional teams.

What You'll Do

Dieline & Packaging Form Management

• Create and track task queues and respond to due dates
• Complete packaging forms and gather the supporting documentation for each new item.
• Own the daily tracking spreadsheet, correctly flagging packaging type per SKU (unbranded, hangtag, slit card, belly band, insert, licensed, and brand‑specific callouts)
• Request, collect, and upload dielines (AI + PDF formats) into systems for every new item.

Art Approval & Final Files

• Chase down outstanding packaging dimensions and dieline files from Walmart contacts when a program is stalled, and escape proactively rather than waiting on a deadline
• Manage the packaging art proofing and approval cycle with our print vendors— review external and internal comments from stakeholders and route corrections back to the vendor
• Confirm final packaging files are released and "posted" to the correct print/production box once approved

Compliance Coordination

• Coordinate with QA/compliance contacts (e.g., third‑party testing labs, Bureau Veritas) to get approvals unblocked when packaging is being held up by a pending test or certificate
• Flag compliance failures immediately to the Packaging Manager and relevant internal stakeholders (production, PD) since these are common line‑item blockers

Vendor & Cross-Functional Coordination

• Serve as the day‑to‑day point of contact for packaging print/production vendors, following up on outstanding requests: dimensions, quotes, samples, mockups
• Coordinate item creation / insert destination setup for store‑shared SKUs with the sales/account team (e.g., completing item creation files, confirming image URLs)
• Run a recurring internal check‑in to review outstanding packaging requests and open "One Connect" items with the broader packaging/compliance team, keeping a running list

Reporting & Organization

• Provide the Packaging Manager with a clear weekly rundown of outstanding approvals, vendor delays, compliance blockers, and anything at risk of missing a Walmart deadline
• Stay current on published packaging standards and flag when a spec change affects an active program

Qualifications

• 1–3 years of experience in packaging coordination, retail vendor management, production, or a related supply‑chain role — experience with Walmart or another major retailer's private‑brand packaging systems is a strong plus
• Direct experience with dielines, and proofing/approval workflows required
• Would be beneficial to have working knowledge of packaging compliance basics (law labels, care labeling, testing/certification processes like OEKO‑TEX) or the ability to ramp up quickly on them
• Comfortable managing a high volume of detailed, deadline‑driven requests across multiple brands and vendors at once, without letting things fall through the cracks
• Strong written communication — this role runs almost entirely through email and Teams with internal teams, external contacts, and print vendors
• Proficiency with Microsoft Outlook, Teams, and Excel; comfort learning retailer‑specific portals is expected