Packaging Coordinator

Idea Nuova Inc.; Bentonville (AR); On-site; USD 45,000 - 65,000; Full time

Job summary

Idea Nuova Inc. is seeking a Packaging Coordinator to oversee the day-to-day execution of packaging programs and own the tactical workflow of packaging development.

This hands-on, detail-driven role requires tracking information from vendors, print partners, and cross-functional teams to keep programs on schedule and compliant.

Ideal candidates have 1–3 years in packaging coordination, experience with dielines and proofing, and strong communication, using Outlook, Teams, and Excel daily.

Qualifications

• 1–3 years of packaging coordination or related supply-chain experience.
• Direct experience with dielines and proofing/approval workflows.
• Knowledge of packaging compliance basics (labels, testing, certifications).
• Ability to manage high volumes of detailed, deadline-driven requests.
• Strong written communication using email and collaboration tools.

Responsibilities

• Create and track packaging task queues; flag due dates.
• Collect dielines (AI+PDF) and upload into systems for new items.
• Chase missing dielines and dimensions to prevent delays.
• Coordinate art proofing with print vendors and route corrections.
• Coordinate with QA/compliance to unblock approvals and tests.
• Serve as primary contact for packaging print/production vendors.
• Provide weekly status on approvals, delays, and blockers.
• Monitor packaging standards and flag spec changes.

Skills

Packaging coordination

Vendor management

Attention to detail

Written communication

Cross-functional coordination

Tools

Outlook

Teams

Excel

Job description

About the Role

Idea Nuova is seeking a Packaging Coordinator to manage the day-to-day execution of packaging programs. This person will own the tactical workflow of packaging development.

This is a hands-on, detail-driven role suited for someone comfortable tracking information from vendors, print partners, and cross-functional teams.

What You'll Do

Dieline & Packaging Form Management

• Create and track task queues and respond to due dates
• Complete packaging forms and gather the supporting documentation for each new item.
• Own the daily tracking spreadsheet, correctly flagging packaging type per SKU (unbranded, hangtag, slit card, belly band, insert, licensed, and brand-specific callouts)
• Request, collect, and upload dielines (AI + PDF formats) into systems for every new item.

Art Approval & Final Files

• Chase down outstanding packaging dimensions and dieline files from Walmart contacts when a program is stalled, and expedite proactively rather than waiting on a deadline
• Manage the packaging art proofing and approval cycle with our print vendors— review external and internal comments from stakeholders and route corrections back to the vendor
• Confirm final packaging files are released and "posted" to the correct print/production box once approved

Compliance Coordination

• Coordinate with QA/compliance contacts (e.g., third-party testing labs, Bureau Veritas) to get approvals unblocked when packaging is being held up by a pending test or certificate
• Flag compliance failures immediately to the Packaging Manager and relevant internal stakeholders (production, PD) since these are common line-item blockers

Vendor & Cross-Functional Coordination

• Serve as the day-to-day point of contact for packaging print/production vendors, following up on outstanding requests: dimensions, quotes, samples, mockups
• Coordinate item creation / insert destination setup for store-shared SKUs with the sales/account team (e.g., completing item creation files, confirming image URLs)
• Run a recurring internal check-in to review outstanding packaging requests and open "One Connect" items with the broader packaging/compliance team, keeping a running list

Reporting & Organization

• Provide the Packaging Manager with a clear weekly rundown of outstanding approvals, vendor delays, compliance blockers, and anything at risk of missing a Walmart deadline
• Stay current on published packaging standards and flag when a spec change affects an active program

Qualifications

• 1–3 years of experience in packaging coordination, retail vendor management, production, or a related supply-chain role — experience with Walmart or another major retailer's private-brand packaging systems is a strong plus
• Direct experience with dielines, and proofing/approval workflows required
• Would be beneficial to have working knowledge of packaging compliance basics (law labels, care labeling, testing/certification processes like OEKO-TEX) or the ability to ramp up quickly on them
• Comfortable managing a high volume of detailed, deadline-driven requests across multiple brands and vendors at once, without letting things fall through the cracks
• Strong written communication — this role runs almost entirely through email and Teams with internal teams, external contacts, and print vendors
• Proficiency with Microsoft Outlook, Teams, and Excel; comfort learning retailer-specific portals is expected