Owner’s Office & Operations Coordinator

Adams Stove Company; Adams (MA); On-site; USD 68,770,000 - 85,962,000; Full time

Job summary

Adams Stove Company in Adams, MA is seeking an Office & Administrative Assistant to keep our growing hearth and fireplace installation business running smoothly. You will handle routine clerical tasks while directly supporting the owner.

We value highly organized, dependable individuals who can manage calendars, invoicing, customer and vendor communications, and general bookkeeping tasks. You’ll help keep projects on track and ensure nothing falls through the cracks.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational abilities.
• Experience with office software and spreadsheets.
• Ability to learn our business and processes.

Responsibilities

• Answer phones and respond to customer inquiries.
• Schedule and confirm customer appointments.
• Enter and maintain customer and job information.
• Prepare invoices, estimates, purchase orders, and other documents.
• Process paperwork and maintain organized job files.
• Track deposits, payments, and outstanding balances.
• Maintain digital and paper records.
• Coordinate with customers, vendors, and employees.

Skills

Organized

Dependable

Initiative

Detail-oriented

Customer communication

Vendor communication

Prioritization

Follow-through

Independent work

Discretion

Tech-savvy / learning software

Job description

Adams Stove Company in Adams, MA is seeking an Office & Administrative Assistant to keep our growing hearth and fireplace installation business running smoothly. You will handle routine clerical tasks while directly supporting the owner.

We value highly organized, dependable individuals who can manage calendars, invoicing, customer and vendor communications, and general bookkeeping tasks. You’ll help keep projects on track and ensure nothing falls through the cracks.