Owner's Executive Assistant - Hybrid, Flexible Hours

Dr. Novikov Wellness and Skin Care; Northborough (MA); Hybrid; USD 29,000 - 39,000; Part time

Benefits offered by this job

Hybrid schedule

Path to full-time in 2027

Job summary

Dr. Novikov Wellness and Skin Care seeks an experienced Executive Assistant to Owner, with hybrid, flexible hours in Northborough. You will manage the owner's calendar, handle inbox triage, and draft communications in his voice for facilities, vendors, and attorneys.

You will also coordinate weekly leadership meetings and onboarding, licensing, and contracts, with a growth path to full-time. The role requires 3+ years supporting an owner or physician, a strong writing ability, and fluency in

Qualifications

• 3+ years as an executive assistant or senior administrative assistant supporting an owner, executive, or physician
• At least one previous job held for 2+ years
• Live within about 30 minutes of Northborough; hybrid, not remote
• Strong writing ability and clear in emails
• Fluent in Google Workspace and Microsoft Office; comfortable on Mac and iPhone
• Discreet with confidential information (HIPAA training provided)
• Familiar with AI drafting and organizing tools; medical office experience a plus

Responsibilities

• Manage Dr. Novikov's calendar and inbox triage; set daily priorities
• Draft correspondence with facilities, vendors, accountants, attorneys, and insurers in his voice
• Prepare and follow up on the weekly leadership meeting (agenda, notes, action items)
• Handle hiring/onboarding paperwork with HR consultant; track licensing, credentialing, and deadlines
• Oversee Thursday office operations (patients, phones, supplies, mail)
• Own projects that lack owners and ensure progress

Skills

Calendar management

Written communication

Inbox triage

Confidentiality

AP/HR coordination

AI drafting tools

Mac/iPhone fluency

Tools

Google Workspace

Microsoft Office

Mac

iPhone

ChatGPT/Claude

Job description

Dr. Novikov Wellness and Skin Care seeks an experienced Executive Assistant to Owner, with hybrid, flexible hours in Northborough. You will manage the owner's calendar, handle inbox triage, and draft communications in his voice for facilities, vendors, and attorneys.

You will also coordinate weekly leadership meetings and onboarding, licensing, and contracts, with a growth path to full-time. The role requires 3+ years supporting an owner or physician, a strong writing ability, and fluency in