Temporary Hybrid Exec Assistant & Practice Ops Lead

SoVous Med Spa; New York (NY); On-site; USD 70,000 - 95,000; Part time

Job summary

SoVous Med Spa in New York City is seeking an Executive Assistant & Practice Operations Coordinator to support the owner and lead clinician in a private aesthetic medical practice.

The role combines executive support with day-to-day business operations, including payroll coordination, bookkeeping, reporting, marketing coordination, and special projects. Temporary for approximately six weeks, 3–5 days per week, with a hands-on, high-touch approach expected.

Qualifications

• Previous experience in dermatology, plastic surgery, medical aesthetics, or similar private practice.
• Experience in staff management or patient management.
• Strong understanding of medical practice operations.
• Exceptional organizational and follow-through skills.
• Strong written and verbal communication.
• Discretion with confidential information.
• Ability to work independently and own responsibilities.
• Attention to detail with multiple priorities.

Responsibilities

• Provide high-level administrative and organizational support to the practice owner and lead clinician.
• Anticipate needs and proactively manage follow-ups and outstanding items.
• Coordinate communications with internal team members, vendors, consultants, and outside partners.
• Prepare information, reports, and materials needed for meetings and business decisions.
• Handle confidential and sensitive information with a high level of discretion.
• Serve as a trusted liaison between the owner and the practice team.
• Maintain continuity of day-to-day business operations.
• Coordinate with external accountants, bookkeepers, payroll providers, and other business partners.
• Assist with bookkeeping and financial administration.
• Prepare and maintain monthly business and operational reports.
• Monitor revenue, expenses, collections, payroll, and other metrics.

Skills

Executive support

Staff management

Medical aesthetics experience

Organizational skills

Tools

QuickBooks

Job description

SoVous Med Spa in New York City is seeking an Executive Assistant & Practice Operations Coordinator to support the owner and lead clinician in a private aesthetic medical practice.

The role combines executive support with day-to-day business operations, including payroll coordination, bookkeeping, reporting, marketing coordination, and special projects. Temporary for approximately six weeks, 3–5 days per week, with a hands-on, high-touch approach expected.