Executive Assistant to Physician Owner – Part-Time, Hybrid

Dr. Novikov Wellness and Skin Care; Northborough (MA); Hybrid; USD 29,000 - 39,000; Part time

Benefits offered by this job

Hybrid schedule

Path to full-time in 2027

Job summary

Dr. Novikov Wellness and Skin Care seeks an experienced Executive Assistant to Owner, with hybrid, flexible hours in Northborough. You will manage the owner's calendar, handle inbox triage, and draft communications in his voice for facilities, vendors, and attorneys.

You will also coordinate weekly leadership meetings and onboarding, licensing, and contracts, with a growth path to full-time. The role requires 3+ years supporting an owner or physician, a strong writing ability, and fluency in

Qualifications

• 3+ years as an executive assistant or senior administrative assistant supporting an owner, executive, or physician
• At least one previous job held for 2+ years
• Live within about 30 minutes of Northborough; hybrid, not remote
• Strong writing ability and clear in emails
• Fluent in Google Workspace and Microsoft Office; comfortable on Mac and iPhone
• Discreet with confidential information (HIPAA training provided)
• Familiar with AI drafting and organizing tools; medical office experience a plus

Responsibilities

• Manage Dr. Novikov's calendar and inbox triage; set daily priorities
• Draft correspondence with facilities, vendors, accountants, attorneys, and insurers in his voice
• Prepare and follow up on the weekly leadership meeting (agenda, notes, action items)
• Handle hiring/onboarding paperwork with HR consultant; track licensing, credentialing, and deadlines
• Oversee Thursday office operations (patients, phones, supplies, mail)
• Own projects that lack owners and ensure progress

Skills

Calendar management

Written communication

Inbox triage

Confidentiality

AP/HR coordination

AI drafting tools

Mac/iPhone fluency

Tools

Google Workspace

Microsoft Office

Mac

iPhone

ChatGPT/Claude

Job description

Executive Assistant to the Owner. Hybrid, flexible hours, Northborough.

Dr. Novikov Wellness and Skin Care is a physician-owned practice founded in 2015. We run an office dermatology and skin cancer practice in Northborough and a wound care service covering about 38 nursing facilities across Massachusetts, with a small team of physician assistants, sales representatives, office staff, and remote assistants. Dr. Novikov needs an experienced executive assistant to run his calendar, his correspondence, and the follow-through on everything in between.

How the job is structured

• Thursdays in our Northborough office, about 10 hours. Fixed. It is our office day, and you keep the office running alongside your own work.
• Everything else is flexible. Set your remaining hours around your life and work them from home. Roughly 20 to 30 hours a week in total to start.
• Path to full-time in 2027 as the practice grows, if you want it.

What you will own

• Dr. Novikov's calendar, inbox triage, and daily priorities
• Correspondence with nursing facilities, vendors, our accountant, attorneys, and insurers, drafted in his voice and sent on time
• The weekly leadership meeting: agenda, notes, action items, follow-up
• Hiring and onboarding paperwork with our HR consultant; licensing, credentialing, and contract deadlines
• Thursday office operations: patients, phones, supplies, mail
• The projects that keep slipping because nobody owns them

Who we are looking for

• 3+ years as an executive assistant or senior administrative assistant supporting an owner, executive, or physician
• At least one previous job held for 2 or more years. Hard requirement. We check.
• You live within about 30 minutes of Northborough (MetroWest / Worcester County). Hybrid, not remote.
• Strong writer. You can turn a two-line instruction into a finished email.
• Fluent in Google Workspace (Gmail, Calendar, Drive) and Microsoft Office; comfortable on Mac and iPhone
• Discreet with confidential information (HIPAA training provided)
• Comfortable using AI tools such as ChatGPT or Claude for drafting and organizing: a plus, not required
• Medical office experience: a plus, not required

Pay

$25/hour.