Owner's Executive Assistant — 24/7 Ops & Growth Role

DUCTZ of Delchester; Willistown Township (PA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

DUCTZ of Delchester is seeking an Executive Assistant to the Owner in the Paoli/Malvern area. The role supports a 24/7 operation with after-hours requirements, daily errands, and travel as needed.

You will manage the owner’s schedule, coordinate with teams and vendors, and handle administrative tasks to keep operations running smoothly. We value organization, discretion, reliability, and proactive problem-solving.

Qualifications

• Highly organized and dependable with strong attention to detail.
• Able to prioritize tasks and manage multiple calendars.
• Comfortable communicating with diverse personalities and stakeholders.
• Professional demeanor with customers and business partners.
• Capable of handling confidential information discreetly.

Responsibilities

• Managing owner's schedule, calendar, meetings and reminders.
• Answering and making phone calls, monitoring emails and messages.
• Coordinating with employees, managers, customers, vendors and partners.
• Scheduling jobs, travel, conferences, and appointments.
• Preparing paperwork, spreadsheets, reports and other admin items.
• Following up to ensure tasks are completed and deadlines met.
• Assisting with invoices, estimates, receipts and purchasing.
• Helping coordinate events, meetings, and travel.
• Visiting offices, sites and vendors as needed.
• Learning operations to handle responsibilities independently.

Skills

Extremely organized

Reliable & punctual

Direct owner interaction

Strong communication

Phone confidence

Professional with customers

Under pressure

Adaptable to changing priorities

Confidentiality

Tech-savvy

Office software proficiency

Willing to travel locally

Site visit familiarity

Initiative

Tools

Calendar tools

Email management

Spreadsheets

Documents & reporting

Job description

DUCTZ of Delchester is seeking an Executive Assistant to the Owner in the Paoli/Malvern area. The role supports a 24/7 operation with after-hours requirements, daily errands, and travel as needed.

You will manage the owner’s schedule, coordinate with teams and vendors, and handle administrative tasks to keep operations running smoothly. We value organization, discretion, reliability, and proactive problem-solving.