Executive Assistant

ODORZX INC.; Diamond Bar (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

ODORZX Inc. is seeking an Executive Assistant to directly support the Owner. This role requires someone highly organized, discreet, and reliable who can manage competing priorities and mirror an executive schedule with professionalism.

The position is in-office in California, with travel as needed and a focus on confidentiality, precise follow-through, and proactive problem solving across emails, calendars, and internal systems.

Qualifications

• Minimum 2 years of experience as an Executive Assistant supporting senior leadership or ownership.
• Strong confidentiality standards and professional discretion.
• Exceptional organizational, time-management, and prioritization skills.
• High proficiency in computer systems and office software (email, calendars, documents, spreadsheets, cloud platforms).
• Ability to work in-office and mirror an executive schedule, including flexibility outside standard business hours.
• Willingness and ability to travel as needed.

Responsibilities

• Provide direct administrative and operational support to the Owner.
• Manage complex calendars, travel arrangements, and scheduling.
• Coordinate meetings, prepare agendas, and track action items.
• Handle sensitive and confidential information with absolute discretion.
• Maintain organization across emails, documents, and internal systems.
• Act as a gatekeeper and point of coordination between the Owner and internal/external stakeholders.
• Travel as required and adjust work hours to align with executive availability.
• Anticipate needs and proactively solve problems before they escalaten.

Skills

Executive support

Confidentiality

Organization

Time management

Calendar management

Travel coordination

Tools

Office software

Job description

ODORZX Inc. is seeking a highly organized, discreet, and reliable Executive Assistant to directly support the Owner. This role requires someone who can operate at a high level, manage competing priorities, and mirror an executive schedule with professionalism and flexibility. Confidentiality, precision, and follow-through are non-negotiable.

Key Responsibilities

• Provide direct administrative and operational support to the Owner
• Manage complex calendars, travel arrangements, and scheduling
• Coordinate meetings, prepare agendas, and track action items
• Handle sensitive and confidential information with absolute discretion
• Maintain organization across emails, documents, and internal systems
• Act as a gatekeeper and point of coordination between the Owner and internal/external stakeholders
• Travel as required and adjust work hours to align with executive availability
• Anticipate needs and proactively solve problems before they escalaten

Required Qualifications

• Minimum 2 years of experience as an Executive Assistant supporting senior leadership or ownership
• Strong understanding of confidentiality standards and professional discretion
• Exceptional organizational, time-management, and prioritization skills
• High proficiency in computer systems and office software (email, calendars, documents, spreadsheets, cloud platforms)
• Ability to work in-office and mirror an executive schedule, including flexibility outside standard business hours
• Willingness and ability to travel as needed

Preferred Traits

• Detail-oriented with strong follow-through
• Calm under pressure and comfortable with fast-paced environments
• Professional communicator with strong judgment
• Self-directed, dependable, and solutions-focused

Why ODORZX

This is not a passive assistant role. You'll be trusted, relied upon, and exposed to executive-level operations in a growing organization. If you're looking for structure, impact, and real responsibility- this role delivers.

Benefits & Eligibility

ODORZX Inc. offers a comprehensive benefits package in compliance with applicable California and federal regulations.

• Paid Sick Leave provided in accordance with California state and local sick leave laws
• Vacation and Personal Time Off eligibility begins after one (1) year of continuous employment, with accrual and usage governed by company policy
• 401(k) Retirement Plan eligibility after one (1) year of employment, subject to plan terms and conditions
• Health, Dental, and Vision Insurance offered in accordance with plan eligibility requirements

All benefits are subject to the terms, conditions, and limitations of the applicable benefit plans and company policies. ODORZX Inc. reserves the right to modify or discontinue benefits in accordance with applicable law.