Overnight Dispatch Support Coordinator

RUA; Ankeny (IA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

Dental

Vision

Disability

Life insurance

401k

Paid Time Off

Job summary

Ruan is seeking a full-time, onsite Dispatch Coordinator in Ankeny, IA. You will support drivers, customers, and operations by processing real-time data, updating dispatch records, and resolving scheduling issues. The role emphasizes attention to DOT rules, strong communication, and multitasking in a fast-paced environment.

Schedule is Sunday-Tuesday and every other Saturday, with 12-hour night shifts. Training will cover the transportation management systems and centralizes support for

Qualifications

• Education: High School Diploma/GED or equivalent experience.
• Experience: 1-2 years in Transportation, dispatching, customer service, or other related experience.
• Requires excellent oral and written communication skills and problem solving abilities.
• Must be willing to work 12 hour shifts, weekends and be available to work overtime.
• Knowledge of DOT rules and regulations preferred.

Responsibilities

• Accurately prepare and process real time data including driver activities, hours of service, fuel inquiries, and dispatch information in real time.
• Respond to customer issues and update orders, recording necessary information and responding to emails.
• Effectively communicate with operations on issues impacting service and commitments.
• Record and maintain an updated computer log of incidences and manage administrative duties.
• Assist operations team members and drivers with training and resource material for standard processes.
• Perform other job related duties and special projects as required.

Skills

Customer service

Communication skills

Problem solving

Multitasking

DOT rules knowledge

Education

High School Diploma/GED

Tools

MS Office Suite

Job description

This is a full-time position working onsite in Ankeny, IA.

Schedule:Sunday-Tuesday & Every other Saturday.

Hours:7:00 PM-7:00 AM

Ruan presents a great opportunity within the new Extended Operations Center that is changing the way Ruan does their business. If you appreciate an alternating 3 or 4 day work week that provides lots of time off, then we have found your new home. Our team members will be trained to provide seamless support and business continuity to Ruan's operations team members and customers outside of traditional work hours and provide services that can be more efficiently completed by a centralized team in Des Moines.
Team members will provide central customer service and dispatch support for multiple operations throughout the Ruan network, including drivers, customers, maintenance and operations staff. Assign workload for available drivers, monitor product movements and resolve delivery and scheduling issues. Properly monitor, edit and update the Ruan transportation management systems to ensure all required operational data is accurately captured in a near real-time manner.

Responsibilities:

• Accurately prepare and process real time data including but not limited to maintaining driver activities in computer systems, driver hours of service, fuel inquiries and other required items. Responsible to update driver and dispatch information into dispatch system real time.
• Respond to customer issues, may include but not limited to looking up information, completing reports and updating orders, recording necessary information and responding to emails.
• Effectively communicate with operations on a regular and timely basis regarding issues impacting the customer and/or their service expectations and commitments.
• Record and maintain an updated computer log of incidences. Manage administrative and customer service responsibilities.
• Assist operations team members and drivers with training and resource material for standard operational processes and procedures as necessary.
• Perform other job related duties and special projects as required.

Requirements

Job Requirements/Minimum Qualifications:

Education: High School Diploma/GED or equivalent experience

Experience: 1-2 years' experience in Transportation, dispatching, customer service, or other related experience

• Requires excellent oral and written communication skills. Must be able to provide good customer service and problem solving abilities. Must be willing to work 12 hour shifts, weekends and be available to work overtime. Shift schedule: work 4 days off 3, work 3 days off 4. Must be dependable, reliable and able to work independently in a fast pace environment. Needs strong organizational, prioritization, and multitasking skills.
• Employee should have some knowledge in DOT rules and regulations.
• Strong computer skills including MS Office Suite (Word, Excel, Outlook) and ability to learn to work on various software required.

Benefits: Ruan provides benefits which include: Medical, Dental, Vision, Disability, Life, as well as 401k and Paid Time Off.

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