Otolaryngology Education Programs Coordinator

Oregon Health & Science University; Portland (OR); Hybrid; USD 48,000 - 70,000; Full time

Job summary

Oregon Health & Science University seeks an Administrative Coordinator to provide advanced administrative coordination and technical expertise in support of the Department of Otolaryngology.

The role focuses on supporting educational programs, including ACGME-accredited fellowships and medical student clerkships, with onboarding, credentialing, and ongoing program management for learners and faculty. Hybrid work schedule with occasional in-office support is expected.

Qualifications

• Experience in administrative roles supporting education programs or a department
• Confidentiality and discretion at all times
• Strong customer service and communication skills
• Ability to manage multiple priorities, meet deadlines
• Experience coordinating travel/interviews is a plus

Responsibilities

• Coordinate fellowship application reviews and interviews.
• Provide onboarding, credentialing, and orientation for fellows.
• Maintain documentation for accreditation and reporting.
• Serve as primary contact for fellows, students, and external partners.
• Support medical student rotation scheduling and clerkship activities.
• Assist with travel arrangements and event coordination.

Skills

Microsoft Office

Education

Bachelor’s degree + 2 years general office experience

Associate degree or certificate in office occupations

Four years of general office or secretarial experience

Tools

EPIC scheduling

Job description

Oregon Health & Science University seeks an Administrative Coordinator to provide advanced administrative coordination and technical expertise in support of the Department of Otolaryngology.

The role focuses on supporting educational programs, including ACGME-accredited fellowships and medical student clerkships, with onboarding, credentialing, and ongoing program management for learners and faculty. Hybrid work schedule with occasional in-office support is expected.