Administrative Coordinator

Children's Hospital Los Angeles (CHLA); Los Angeles (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Children's Hospital Los Angeles seeks an Administrative Coordinator for Otolaryngology (ENT) to provide project coordination across department needs. Responsibilities include creating documents and presentations, meeting scheduling, and processing invoices.

You will gather and organize department information and support process improvements in a high-volume ENT environment. The role requires 2+ years in healthcare administration, with strong organizational and multitasking abilities, and a

Qualifications

• 2+ years of administrative coordination in a healthcare setting.
• Experience with database management and reporting.
• Strong communication and problem-solving abilities.

Responsibilities

• Coordinate projects for ENT department and division as needed.
• Assist in creating documents and presentations; schedule meetings.
• Process invoices and expenses; support project-related tasks.
• Gather, organize, and maintain department information and reports.
• Support process improvement and quality assurance initiatives.

Skills

Administrative coordination

Database management

Customer service

Time management

Multitasking

Education

Bachelor's degree or relevant experience in lieu of degree

Tools

Office software

Job description

Schedule: Monday - Friday, 8am - 5pm.

Purpose Statement/Position Summary: The Administrative Coordinator for Otolaryngology (ENT) is responsible for providing project coordination for a broad range of assignments specific to department and/or division needs. May perform administrative duties for the department using discretion, interpretation, critical thinking and independent judgment. Activities include assisting with document/presentation creation, meeting scheduling, invoice and expense processing, assisting in projects at direction of management. Responsible for gathering, organizing and maintaining required department information, documentation and reports. Will assist in process improvement and quality assurance programs.

The ENT department is a high-volume surgical department that ensures throughput of clinical patients and optimizing OR utilization.

Minimum Qualifications/Work Experience: 2+ years of administrative coordination experience in healthcare environment and database management experience required.

Preferred qualifications: Office management experience. Strong customer service and troubleshooting skills; bilingual preferred with excellent communication abilities. Demonstrated organizational, time management, teamwork, and collaboration skills, with the ability to effectively multitask in a fast-paced environment.

Education/Licensure/Certification: Bachelor's degree or relevant experience in lieu of degree.