OST - Admin Assistant/Part-Time

ASPIRA Inc. of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 36,000 - 48,000; Full time

Job summary

ASPIRA Inc. of Pennsylvania in Philadelphia seeks an Administrative Support Staff to handle clerical tasks and serve as the first contact for families, visitors, and staff.

You will maintain records, prepare reports, manage communications, assist with enrollment, and ensure documentation complies with DHS regulations and organizational policies. The role requires at least a high school diploma and two years of related experience, with preference for experience in education, childcare, nonprofit,

Qualifications

• High school diploma required.
• Two years related experience preferred.
• Bilingual Spanish/English preferred.

Responsibilities

• Provide administrative and clerical support to ensure efficient daily operations.
• Maintain accurate records and prepare reports for program administration.
• Manage communications, enrollment, and documentation in compliance with organizational policies and DHS regulations.

Skills

Communication

Organization

Bilingual (Spanish)

Education

High school diploma

Job description

Administrative Support Staff: provides administrative and clerical assistance to ensure the efficient daily operation of the After-School Program. This position supports program administration by maintaining accurate records, preparing reports, managing communications, assisting with enrollment, and ensuring documentation complies with organizational policies and Pennsylvania Department of Human Services (DHS) regulations, including 55 Pa. Code Chapter 3270 – Child Care Centers. The Administrative Support employee serves as the first point of contact for families, visitors, and staff while maintaining confidentiality and professionalism. Requirements:A minimum of a high school diploma and two years work related experience. (Minimum one year of clerical or administrative experience. Experience in education, childcare, nonprofit, or human services preferred.)Good communication and organizational skills.Bilingual and/or bicultural preferred. (Spanish/English)Knowledge of the Puerto Rican, Latino, and African American community and the resources available.Knowledge of the Philadelphia School System and curriculum standards for children Kinder through 12th grade.Bilingual/bicultural (Spanish/English) preferred.