Program Assistant

Grand Street Settlement; New York (NY); On-site; USD 40,244 - 44,499; Full time

Benefits offered by this job

Family/health insurance

Vacation time

401k plan – 5% employer contribution

Life insurance

Sign-on bonus $3,500

Retention bonus $1,500

Scholarships and professional develop.

Job summary

Grand Street Settlement is seeking a Program Assistant/ERSEA to support administrative and program services for Early Childhood Programs in The Bronx. You will assist with eligibility, recruitment, selection, and attendance to maintain full funded enrollment across program options.

Requirements include an Associate or BA in business-related fields, strong communication, and the ability to multi-task. Bilingual English/Spanish is preferred; proficiency in Word and Excel is expected to support

Qualifications

• Associate degree or BA in business admin or related field required.
• Excellent communication and interpersonal skills; ability to multi-task.

Responsibilities

• Maintain ongoing communication with current families and facilitate intake for new families.
• Manage budget functions in partnership with fiscal department and assist with purchasing, tracking, and reports.
• Assist teachers with classroom administrative tasks and translations as needed.
• Handle clerical duties: phones, mail, file organization, and front-desk support.

Skills

Oral & written communication

Teamwork & collaboration

Independent work

Organizational skills

Microsoft Word

Microsoft Excel

Bilingual English/Spanish (preferred)

Education

Associate Degree or BA in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

POSITION TITLE

Program Assistant/ERSEA

DEPARTMENT

Early Childhood Services

LOCATION(S)

The Bronx

REPORTS TO

Site Director

SALARY RANGE

$40,244.13-44,499.22 (benefits include life insurance, 401k plan, vacation, personal and sick time-off)

DATE

June 2026

SCHEDULE

Monday-Friday, 8 am-4 pm, 9 am-5 pm or 10 am-6 pm. Schedule may vary due to program needs.

BENEFITS

Family/health insurance; 24 vacation days (includes planned program closures), life insurance, 401k plan – 5% employer contribution; 4 personal days and 12 sick days; Sign on bonus $3,500 and Retention Bonus $1,500; scholarships and ongoing professional development opportunities.

JOB SUMMARY

Responsible for administrative and program support services for the Early Childhood Programs. This position includes eligibility, recruitment, selection and attendance efforts to maintain full funded enrollment for all program options.

EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS

• Associate Degree, or BA Degree in Business Administration or related field required
• Excellent oral & written communication skills, some administrative experience preferred
• Excellent interpersonal skills
• Able to work independently & collaboratively
• Well-developed organizational skills including the ability to multi-task & manage time effectively
• Able to create, maintain and manage internal record-keeping on an ongoing basis
• Experience working with and knowledge of community resources, preferred
• Ability to foster and maintain positive, professional relationships with participating families
• Ability to use public transportation and travel independently
• Proficient computer skills including strong working knowledge of Microsoft Word and Excel
• Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local/state)
• Meet all employee health requirements in Head Start Performance Standards/Head Start Act 2007
• Bilingual English/Spanish Preferred

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain ongoing communication with current families & facilitate intake for new families
• Maintain budget functions in partnership with fiscal department and delegate sites; program supply & office supply ordering; follow up with vendors, inventory & tracking; travel & expense reports; prepare check requisitions; CACFP reports; parent fees and summary report if applicable; track volunteer time; coordinate staff access to ADP timecards for submission to payroll
• Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed; duties may include translating for home visits and assist with handling children transported by bus services
• Assist with all clerical functions for the program, including document preparations for meetings and reporting for all staff members; answering phones, translating for teachers and parents, check mail daily and distribute accordingly, file documents into master binders and child files, greet parents when they come in and assist them when needed

EQUAL OPPORTUNITY EMPLOYER (EOE)

Equal Opportunity Employer.