Orthopedic Medical Secretary — Fast-Paced Scheduling Pro

Excel Orthopaedic Specialists, Inc; Woburn (MA); On-site; USD 22,000 - 36,000; Full time

Job summary

Excel Orthopaedic Specialists, Inc in Woburn, MA is seeking an experienced Medical Secretary to join our orthopedic private practice. This fast-paced role manages scheduling, referrals, and patient inquiries to keep care on track.

You will handle provider calendars, pre- and post-op paperwork, and coordination with clinicians, therapists, and hospital staff in a collaborative, high-volume setting.

The position offers an hourly wage of $20–$26, with opportunities to grow as the team expands.

Qualifications

• Experience in healthcare or hospitality setting preferred.
• Able to work independently.
• Excellent phone and people skills.
• Team player in a tight-knit organization.
• Clear written and verbal communication with clinicians, staff, patients and families.
• Accurate documentation and attention to detail; willing to learn.
• Comfortable with EMR systems.
• Personable, collaborative attitude with ability to manage multiple projects.

Responsibilities

• Managing provider schedules and templates
• Scheduling appointments, problem-solving and schedule optimization
• Obtaining, managing and troubleshooting referrals and authorizations for visits, imaging, surgery and procedures
• Communicating proactively with clinical staff any issues concerning patient care
• Completion of pre- and post-op paperwork including work/ school notes, disability paperwork, medical necessity forms
• Assists with scheduling of outside appointments, including MRI and hospital-based procedures
• Positive interactions with patients, physicians, providers, other admin areas, and hospital departments to coordinate care and physician schedules

Skills

Healthcare experience

Independent work

Phone skills

Team player

Communication skills

Documentation skills

EMR proficiency

Multitasking

Tools

EMR systems

Job description

Excel Orthopaedic Specialists, Inc in Woburn, MA is seeking an experienced Medical Secretary to join our orthopedic private practice. This fast-paced role manages scheduling, referrals, and patient inquiries to keep care on track.

You will handle provider calendars, pre- and post-op paperwork, and coordination with clinicians, therapists, and hospital staff in a collaborative, high-volume setting.

The position offers an hourly wage of $20–$26, with opportunities to grow as the team expands.