Ortho Unit Administrative Coordinator

Brigham and Women's Hospital; Boston (MA); On-site; USD 26,000 - 37,000; Full time

Job summary

The Brigham and Women's Hospital, Inc. is seeking an Administrative Specialist to provide unit-based support in an inpatient setting. This role coordinates patient flow, schedules tests, enters admissions and transfers in the EMR, and ensures confidential information is protected.

You will work closely with nursing staff and other departments to deliver efficient care. Responsibilities include clerical duties, greeting patients, handling communications, and assisting with payroll or staff

Qualifications

• Education: High School Diploma or Equivalent required; Associate's Degree in Related Field preferred.
• Licenses: Certified Health Unit Coordinator preferred (NAHUC).
• Experience: Administrative support experience 2–3 years required.
• Knowledge, Skills and Abilities: proficient with office procedures and equipment, MS Office, proofreading, time management, strong communication, interpersonal skills, familiarity with medical terminology.

Responsibilities

• Performs clerical and other duties to assist in the general administration of the floor or unit.
• Greets and interacts with patients, families, visitors and coworkers in person and via communication tools in a professional manner.
• Receives, prioritizes, organizes and manages information at the central nursing station, and throughout the unit.
• Schedules consultations, tests, procedures, and patient transport to other departments.
• Enters into electronic medical record accurate and timely information about admissions, discharges and transfers to facilitate efficient patient throughput.
• Contacts ancillary service departments to obtain equipment, services and supplies; tracks status and location; uses designated process for identifying and facilitating repairs.
• May assist manager with payroll duties or scheduling of staff, or supervision of unit secretaries. Duties may vary by department.

Skills

Administrative support

Communication

Time management

Medical terminology

Education

High School Diploma or GED

Associate's Degree in Related Field

Tools

MS Office

Job description

The Brigham and Women's Hospital, Inc. is seeking an Administrative Specialist to provide unit-based support in an inpatient setting. This role coordinates patient flow, schedules tests, enters admissions and transfers in the EMR, and ensures confidential information is protected.

You will work closely with nursing staff and other departments to deliver efficient care. Responsibilities include clerical duties, greeting patients, handling communications, and assisting with payroll or staff