Orientation Programs Admin Coordinator

Northampton Community College; Bethlehem Township (PA); On-site; USD 35,000 - 52,000; Full time

Job summary

Northampton Community College is seeking an Orientation Administrative Assistant to provide comprehensive administrative and operational support for orientation programming.

Responsibilities include back-end scheduling for online and in-person orientations, attendance entry in Hubspot, coordinating with Marketing, ITS, One-Stop, Advising, and handling the orientation inbox for student inquiries.

Qualifications

• Education: high school graduate or equivalent.
• Proficient with standard software, accurate keyboarding, and ability to prioritize and organize work.
• Strong oral and written communication; high degree of confidentiality.
• Adaptability; 2–3 years of related experience preferred.

Responsibilities

• Support administrative processes for orientation programming.
• Back-end scheduling for rolling online orientation sessions; coordinate dates with Marketing.
• Back-end scheduling for in-person orientations using 25Live; manage reservations.
• Assist with scheduling leads and communications for sessions.
• Enter attendance into Hubspot and share lists with ITS for holds removal.
• Respond to student inquiries via attendance form; connect to relevant departments.

Skills

Technology systems proficiency

Keyboarding

Office software

Prioritization & organization

Oral & written communication

Confidentiality

Adaptability

Experience in related role

Education

High school diploma

Tools

Hubspot

25Live

Reservation system

Job description

Northampton Community College is seeking an Orientation Administrative Assistant to provide comprehensive administrative and operational support for orientation programming.

Responsibilities include back-end scheduling for online and in-person orientations, attendance entry in Hubspot, coordinating with Marketing, ITS, One-Stop, Advising, and handling the orientation inbox for student inquiries.