Orientation Coordinator

Hartford HealthCare; Farmington (CT); On-site; USD 60,000 - 75,000; Full time

Job summary

Hartford HealthCare is seeking an energetic Orientation & Onboarding Coordinator to shape the first days of hundreds of new colleagues. Based in Farmington, you will create welcoming experiences, coordinate orientation sessions, and collaborate with leaders across the system.

You will manage logistics, verify pre-employment requirements, present information to groups, track onboarding metrics, and strive to continuously improve the new colleague experience.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Three to five years of experience in HR, onboarding, training, or event coordination.
• Strong proficiency with Outlook, Excel, Word, and PowerPoint.
• Excellent verbal, written, and interpersonal communication.

Responsibilities

• Create an outstanding new colleague experience and coordinate orientation programs.
• Handle logistics, scheduling, venue setup, food counts, and staffing for sessions.
• Present information to groups and welcome new hires with warmth and clarity.
• Track onboarding metrics and identify opportunities for improvement across the system.
• Collaborate with Talent Acquisition, HR, and operational leaders to ensure a smooth onboarding journey.

Skills

Onboarding experience

Event coordination

Communication skills

Project management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Location Detail: 9 Farm Springs Rd Farmington (10566)

Shift Detail: Monday-Friday

Work where every moment matters.

Every day, almost 50,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.

We're looking for an energetic, organized, and people-focused Orientation & Onboarding Coordinator to help shape one of the most important moments in an employee's journey: their first day.

As the Orientation Coordinator, you'll be at the center of welcoming hundreds of new colleagues into the Hartford HealthCare family. You will create meaningful first impressions, coordinate engaging orientation experiences, collaborate with leaders across the organization, and help ensure every new hire feels connected, prepared, and excited from day one.

Create Outstanding New Colleague Experience

• Coordinate and execute Hartford HealthCare's New Colleague Orientation program.
• Ensure every orientation event is organized, engaging, and welcoming.
• Serve as a key resource for new colleagues throughout the onboarding journey.

Coordinate The Logistics Behind The Experience

• Orientation planning, scheduling, registration, venue organization, food counts, and event setup.
• Coordinate staffing for presenters, welcome teams, information booths, and support roles.
• Monitor onboarding readiness and verify pre-employment requirements are complete before start dates.

Be the Face of Welcome

• Support and co-facilitate orientation sessions.
• Present information to groups and confidently engage with new colleagues.
• Answer questions, solve problems, and create a positive first impression of Hartford HealthCare.

Drive Continuous Improvement

• Track key performance metrics and onboarding outcomes.
• Identify opportunities to enhance the new colleague experience.
• Participate in special projects and innovative initiatives that elevate onboarding across the system.

Collaborate Across the Organization

• Work closely with Talent Acquisition, Human Resources, operational leaders, senior leadership, and system-wide stakeholders.
• Build strong partnerships that support a seamless onboarding experience for every new hire.

Qualifications

Education:

• Bachelor's degree or equivalent combination of education and experience.

Experience

• Three to five years of experience in Human Resources, Talent Acquisition, employee onboarding, training, event coordination, or related fields.
• Strong proficiency with Microsoft Office applications including Outlook, Excel, Word, and PowerPoint.
• Excellent verbal, written, and interpersonal communication skills.
• Strong organizational, project management, and multitasking abilities.

Preferred Qualifications

• Experience supporting onboarding, corporate training, employee engagement, or large-scale events.
• Familiarity with applicant tracking systems and HR technology platforms.
• Experience presenting or facilitating groups.

We take great care of careers.

With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.