Administrative Services Coordinator

Hartford HealthCare; Hartford (CT); On-site; USD 55,000 - 70,000; Full time

Job summary

Hartford HealthCare in Hartford, CT is seeking an Administrative Services Coordinator to coordinate and schedule meetings with executives and stakeholders, handle travel and expense reports, and prepare agendas and materials.

The role also involves taking minutes, supporting department projects, preparing presentations, managing budget aspects, and continuously improving processes. A Bachelor’s degree and 2–3 years of admin and project management experience are required.

Qualifications

• Bachelor’s Degree required.
• 2–3 years administrative support and project management experience.

Responsibilities

• Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader.
• Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying.
• Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings.
• Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material.
• High-level management of functional area/department budget.
• Constantly seeks ways to improve departmental processes, products and policies.

Skills

Administrative support

Project management

Calendar management

Minutes taking

PowerPoint

Education

Bachelor’s Degree

Job description

Location Detail: 100 Pearl Street Hartford (10484)
Shift Detail: Monday-Friday
Work where every moment matters.
Every day, more than 40,000 Hartford HealthCare colleagues come to work with one thing in common: Pride in what we do, knowing every moment matters here. We invite you to become part of Connecticut’s most comprehensive healthcare network.
The story of Hartford HealthCare is the story of transformation – from a handful of disconnected organizations a decade ago to a unified system with a shared, value-based culture of accountability and innovation. The healthcare landscape has become highly competitive, with new players and disruptive technology and we are working to expand and create our system’s organizational, leadership, cultural, and talent capabilities to ensure Hartford HealthCare will always be the first choice of the people we serve

Responsibilities

The Administrative Services Coordinator coordinates and schedule meetings with internal and external stakeholders, complete travel and expense reports, participate in departmental meetings by taking minutes and identifying follow-up items, prepare agendas and meeting material, manage small, short-term functional area projects, processing invoices and other administrative responsibilities as necessary. Areas of responsibility include but, are not limited to the following:

• Builds a relationship and understands the needs of Executives to schedule meetings with internal and external stakeholders and manages calendar to ensure efficient and effective support for the EVP/Senior Leader
• Completes other administrative responsibilities including: processing invoices, setting up conference room technology, managing supplies, making arrangements for travel, completing travel and expense reimbursements, managing meeting material including copying
• Takes minutes/notes and handles follow-up for department meetings and as required, Board committee/subcommittee meetings
• Prepares and designs PowerPoint presentations, drafts agendas, drafts internal communications and other department material
• High-level management of functional area/department budget
• Constantly seeks ways to improve departmental processes, products and policies.

Qualifications

Education

• Bachelor’s Degree Required

Experience

• 2-3 years administrative support and project management experience

We take great care of careers.
With locations around the state, Hartford HealthCare offers exciting opportunities for career development and growth. Here, you are part of an organization on the cutting edge – helping to bring new technologies, breakthrough treatments and community education to countless men, women and children. We know that a thriving organization starts with thriving employees-- we provide a competitive benefits program designed to ensure work/life balance. Every moment matters. And this is your moment.