Organized Office Specialist II for Probation & Parole – Cedar City

State of Utah; Cedar City (UT); On-site; USD 35,000 - 48,000; Full time

Job summary

The Utah Department of Corrections in Cedar City is seeking an Office Specialist II to provide clerical support for Region V. The role involves data entry, monitoring jail caseloads, and coordinating information with courts and jails.

You will handle confidential records, assist with front desk duties, and ensure accuracy across agency databases. A background check is required, and the position is full-time, on-site with standard civil service benefits.

Qualifications

• Has at least 1 year of experience in a professional office environment.
• Strong verbal and written communication skills.
• Ability to manage own time and work with interruptions and changing deadlines.
• Highly organized self-starter who can prioritize multiple tasks.
• Works independently with minimal supervision and maintains confidentiality.
• Proficiency in computer programs and office equipment.

Responsibilities

• Entering and retrieving data from agency databases (Court X-change, O-Track, UDOCA).
• Reviewing data, records, and files for detail and accuracy.
• Providing information to authorized agencies in person or via email.
• Maintaining confidentiality and discretion in all tasks.
• Running rap sheets and generating Probation and Parole documents.
• Opening, maintaining and updating investigation files and other records.
• Ordering reports from County Attorney and Police and from Archives.
• Assisting with front desk duties as assigned.

Skills

Office multitasking

Verbal communication

Written communication

Time management

Organizational skills

Independence

Discretion

Interruption handling

Customer service

Confidentiality

Tools

Office software

Office equipment

Job description

The Utah Department of Corrections in Cedar City is seeking an Office Specialist II to provide clerical support for Region V. The role involves data entry, monitoring jail caseloads, and coordinating information with courts and jails.

You will handle confidential records, assist with front desk duties, and ensure accuracy across agency databases. A background check is required, and the position is full-time, on-site with standard civil service benefits.