Office Specialist II - AP&P Cedar City

United Trading Group; Cedar City (UT); On-site; USD 26,000 - 29,000; Full time

Job summary

The Utah Department of Corrections invites applications for the Office Specialist II position in Cedar City, UT. This full-time role provides clerical support for Region V, handling data entry, case tracking, and coordination with courts and jails.

Key duties include entering and retrieving data from agency databases, maintaining files, and assisting with front desk tasks. A background check and drug test are required, with a non-negotiable hourly rate of $19.94.

Qualifications

• At least 1 year of experience in a professional office environment.
• Strong verbal and written communication skills.
• Ability to manage time and handle interruptions with changing deadlines.
• Highly organized self-starter with the ability to prioritize multiple tasks.
• Works independently with little supervision.
• Proficiency with computer programs and office equipment.

Responsibilities

• Enter and retrieve data from agency databases with accuracy.
• Review data and files for detail and accuracy.
• Provide information to authorized agencies via in-person and email.
• Maintain confidentiality and discretion.
• Open, maintain and update investigation files and records.
• Assist front desk duties as assigned.
• Prepare and generate Probation and Parole documents.
• Order reports and files from Archives.
• Upload files into UDOCA.
• Coordinate information with courts and jails.

Skills

Time management

Verbal & written communication

Organization

Multitasking

Confidentiality

Customer service

Independent worker

Tools

Microsoft Office

Office equipment

Job description

Office Specialist II - AP&P Cedar City

FT / PT Status – Full-Time Salary – $19.94 - $19.94 Hourly Wage Remote Work / In-Office – In-Office / On-Site

Application Deadline – 10/4/2026

Key Responsibilities

The Division of Adult Probation & Parole is looking for an Office Specialist II position to serve as clerical support for Region V in Cedar City, UT.

Job Description

As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases and check in offenders. This position may consist of entering O-Track information, opening and closing cases, assisting probation and parole offenders with reporting information and questions, and coordinating information with the courts and jails. Data entry is extensive and accuracy is essential.

Principle Duties

• Entering and retrieving data from agency databases (Court X-change, O-Track, UDOCA).
• Reviewing data, records, and files for detail and accuracy.
• Providing authorized agencies with information.
• Providing basic and accurate information in-person and via email.
• Maintaining a high level of confidentiality and discretion.
• Running rap sheets.
• Preparing and generating Probation and Parole documents.
• Opening, maintaining and updating investigation files and other records.
• Ordering County Attorney and Police reports.
• Ordering files from Archives.
• Assisting with SONAR / CAOR Registry.
• Uploading files into UDOCA.
• Assisting with front desk duties as assigned (per rotation).
• Other duties as assigned.

Qualifications

Preferred or trainable/on-the-job qualifications:

• Has at least 1-year of experience working in a professional office environment.
• Has strong verbal and written communication skills.
• Has the ability to manage their own time.
• Has the ability to handle numerous interruptions and changing deadlines while remaining on track to complete tasks.
• Is a highly organized self-starter, with the ability to prioritize and complete multiple tasks and deadlines for numerous people.
• Works independently with little or no supervision.
• Displays exceptional communication and interpersonal skills.
• Has proficiency in computer programs.
• Has hands-on experience with office equipment.
• Displays professional attitude and appearance.
• Has the ability to maintain confidentiality.
• Has the ability to be resourceful and proactive when issues arise.
• Has the ability to work with different groups of people.
• Has excellent organizational skills.
• Has a customer service attitude.
• Is able to work in a high stress environment.

Preference

Preference may be given to those who:

• Has working experience in a law enforcement agency.

Supplemental Information

• The hourly rate for this position $19.94 (non-negotiable).
• Current UDC employees' hourly rates will be based on the promotional policy.
• Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision. Only the most qualified applicants will be asked to attend an oral interview.
• Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
• Completion of a successful comprehensive background check is required in order to be hired for this position.

About the Role

Location – 181 E DL Sargent Dr., Suite B 101 Cedar City, Utah, 84721 United States

Background Check Required – A comprehensive background investigation, which may include a polygraph, may be required.

Drug Test Required – Yes

Schedule Code – B - Competitive Career Service

Why You Should Join Our Team

In Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah

• Job Stability: Enjoy the security and reliability of employment within a well-established organization.
• Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
• Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
• Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The Agency The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community. Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment. For more information on the Utah Department of Corrections please click

EEO Statement

The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact [phone].