Administrative Support Specialist: Reception & Data Entry

State of Iowa; Cedar Rapids (IA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Health insurance

IPERS Retirement package

Flexible Spending Accounts

Life Insurance

Employee Assistance Program

Employee Discounts

Job summary

The Iowa Department of Corrections - Sixth District in Cedar Rapids is seeking an Administrative Support Assistant 2 to perform receptionist duties at the Linn County Probation/Parole office. Responsibilities include greeting visitors, answering calls, mail processing, EDMS court order handling, ICON data entry, and filing.

Qualifications include at least one year of general office or clerical experience or a combination of education and experience, plus experience in an administrative role

Qualifications

• One year of full-time work experience in general office, clerical, data entry/processing, or related work.
• A total of one year of education and/or full-time experience (30 semester hours = one year) in any field.
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.

Responsibilities

• Open and close the Linn County Probation/Parole office.
• Greet and assist visitors.
• Answer incoming calls and direct to the appropriate person.
• Distribute and process mail.
• Process court orders through the electronic EDMS system (review, sort, and send Linn/Jones orders).
• Enter data in ICON.
• File and scan paperwork.
• Maintain UA protocol and phone line.

Skills

Typing 40 WPM

Tools

EDMS

Job description

The Iowa Department of Corrections - Sixth District in Cedar Rapids is seeking an Administrative Support Assistant 2 to perform receptionist duties at the Linn County Probation/Parole office. Responsibilities include greeting visitors, answering calls, mail processing, EDMS court order handling, ICON data entry, and filing.

Qualifications include at least one year of general office or clerical experience or a combination of education and experience, plus experience in an administrative role