Organized Administrative Assistant — Early Intervention

Easterseals Hawaii; Lihue (HI); On-site; USD 26,000 - 28,000; Full time

Job summary

Easterseals Hawaii seeks an Administrative Assistant for the Early Intervention program to provide essential administrative support to the EI team. You will help with reports, data collection, correspondence, and records management to ensure a smooth, compliant operation.

You’ll work closely with families and staff, maintain confidentiality, and support with calendars, mail, and equipment while supporting the program’s mission and quality standards.

Qualifications

• High School diploma or GED required.
• Minimum one year experience in administration.
• Associate’s degree from an accredited college or university preferred.

Responsibilities

• Provides general administrative/support for EI Program Manager and staff.
• Compiles and maintains participant records and forms.
• Drafts and distributes correspondence for program staff.
• Coordinates mail and records storage/destruction.
• Inputs participant information into EI/DOH-EIS databases.
• Prepares information for reporting periods.
• Attends meetings and takes minutes.
• Maintains office supplies and schedules repairs.
• Processes invoices and payments as needed.
• Back-up for Data Clerk.

Skills

Highly organized

People person

Multi-tasking

Communication

Time management

Confidentiality

HIPAA compliance

Independent worker

Team collaboration

Education

High School diploma or GED

Associate’s degree preferred

Tools

Outlook

Word

Excel

Job description

Easterseals Hawaii seeks an Administrative Assistant for the Early Intervention program to provide essential administrative support to the EI team. You will help with reports, data collection, correspondence, and records management to ensure a smooth, compliant operation.

You’ll work closely with families and staff, maintain confidentiality, and support with calendars, mail, and equipment while supporting the program’s mission and quality standards.