Early Intervention Admin Specialist

Easter Seals Hawaii; Lihue (HI); On-site; USD 26,000 - 28,000; Full time

Job summary

Easter Seals Hawaii is seeking an Administrative Assistant for the Early Intervention program in Hawaii. The role provides essential administrative support to the EI Program Manager and staff, including records management, report preparation, and front-line coordination with families and professionals.

The ideal candidate has at least one year of admin experience, strong Microsoft Office skills, and a commitment to privacy and confidentiality under HIPAA.

Qualifications

• High School diploma or GED required.
• Minimum one year of administration experience.
• Associate’s degree from an accredited college or university preferred.
• Knowledge & Skills: Interacting with families, professionals, and paraprofessionals.
• Understanding of HIPAA requirements and confidentiality.
• Operating knowledge of computer applications including Microsoft Office (Outlook, Word, Excel).
• Typing at a minimum of 60 words per minute.

Responsibilities

• Provides general administrative/project support for the EI Program Manager and staff.
• Compiles and maintains records and forms for all participants.
• Drafts and distributes correspondence for the Program Manager and professional staff.
• Coordinates incoming and outgoing mail and manages records storage and destruction.
• Inputs and maintains participants’ information into the DOH-EIS databases and prepares reporting information.
• Attends, participates in, and takes minutes for meetings.

Skills

Microsoft Office

Typing 60 wpm

HIPAA knowledge

Data entry

Customer service

Multitasking

Confidentiality

Education

High School diploma or GED

Associate’s degree preferred

Tools

Outlook

Word

Excel

Job description

Easter Seals Hawaii is seeking an Administrative Assistant for the Early Intervention program in Hawaii. The role provides essential administrative support to the EI Program Manager and staff, including records management, report preparation, and front-line coordination with families and professionals.

The ideal candidate has at least one year of admin experience, strong Microsoft Office skills, and a commitment to privacy and confidentiality under HIPAA.