Order Processor

Ultimate Staffing Services; Westlake Village (CA); On-site; USD 32,000 - 37,000; Full time

Job summary

Ultimate Staffing Services in Westlake Village, CA is seeking an Order Processor to join our distribution team in a hands-on, in-person role. The position focuses on order processing, pricing checks, and logistics coordination in a fast-paced environment.

You will work with Magnum and standard office tools, handling multiple states with attention to detail, accuracy, and timely communication. Schedule is Monday–Friday, 8am–5pm, with room for growth in a dynamic logistics setting.

Qualifications

• Ability to focus in a high-volume, fast-paced office with multiple deadlines
• Quick and accurate typing ability with proficiency in Excel and Word
• Attention to detail and organizational skills to track information and feedback from multiple sources
• Ability to quickly change tasks and pick up where other tasks are left off

Responsibilities

• Process orders: price, date, shipping method, size/quantity accuracy
• Handle orders via Magnum, email, and phone for multiple states
• Print orders for warehouse and update spreadsheets
• Double-check orders for pricing, dates, size, quantities
• Set up new accounts and update licensing information in Magnum
• Coordinate with warehouse on labels and weekly shipment reports
• Create manifests and manage freight invoices
• Handle phones and electronic payment processing

Skills

High-volume environment

Excel proficiency

Attention to detail

Task switching

Tools

Magnum

Job description

Order Processor (JN -052026-421629) Westlake Village, California

Salary: USD23 - USD27 per hour

Order Processing Associate Needed in Westlake Village, CA (in-person)

Distribution and Logistics Experienced

Schedule:

Monday - Friday

8am - 5pm

Pay Range: $23 - $27/hour

Job Summary and Quilifications

Skills Required

• Ability to focus in a high-volume, fast-paced office with multiple deadlines
• Quick and accurate typing ability with proficiency in Excel and Word
• Attention to detail and organizational skills to track information and feedback from multiple sources
• Ability to quickly change tasks and pick up where other tasks are left off

Tasks

Process Orders

• Price, date, determine shipping methods, and check orders for accuracy of size and quantities
• Process orders sent via Magnum (in house software program), email, and phone for multiple states
• Print orders to warehouse, and ensure all spreadsheets are updated and allocations tracked
• The second set of eyes policy double checks all orders for pricing, dates, size and quantities.

Account Set-Up and Updating

• Assess credit applications for completeness
• Confirm liquor license with state government, and make sure it is compliant with law
• Set-up new accounts in Magnum
• Update licensing information in Magnum as necessary

Communication with Warehouse

• Update label database and print orders as warehouse requests
• Keep track of case counts in weekly shipment report
• Assist in inventory checks

Communication with Freight Companies

• Create manifests and send shipment reports to multiple carriers by deadline
• Process freight invoices
• Assemble Proof of Deliveries
• Get ETAs for delivery, track lost product and breakage

Answering Phones

• Electronic Payment Processing and Filing
• Filing and other tasks

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.