Order Processor

Ultimate Staffing; California (MO); On-site; USD 33,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an Order Processing Associate in Westlake Village, CA for in-person work. Schedule is Monday–Friday, 8am–5pm with a pay range of $24–$25/hour.

You will process orders, set up accounts, and coordinate with warehouse and carriers to ensure accurate shipments. This role requires fast typing, strong Excel/Word skills, and meticulous attention to detail for handling multiple deadlines and sources of information.

Qualifications

• Ability to focus in a high-volume, fast-paced office with multiple deadlines.
• Proficient typing with experience in Excel and Word.
• Strong attention to detail and organizational skills to track information from multiple sources.

Responsibilities

• Process orders by pricing, dating, shipping method, and quantity accuracy.
• Handle orders via Magnum, email, and phone for multiple states.
• Print orders to warehouse and keep spreadsheets updated with allocations.
• Double-check pricing, dates, sizes, and quantities for accuracy.
• Set up new accounts and update licensing information in Magnum as needed.
• Communicate with warehouse to update labels and weekly shipment counts.
• Coordinate with freight carriers, generate manifests, and process invoices.

Skills

High-volume

Typing

Excel

Word

Attention to detail

Organizational skills

Tools

Magnum

Job description

Order Processing Associate Needed in Westlake Village, CA (in-person)

Distribution and Logistics Experienced

Schedule:

Monday - Friday

8am - 5pm

Pay Range: $24 - $25/hour

Job Summary and Quilifications

Skills Required

• * Ability to focus in a high-volume, fast-paced office with multiple deadlines
• * Quick and accurate typing ability with proficiency in Excel and Word
• * Attention to detail and organizational skills to track information and feedback from multiple sources
• * Ability to quickly change tasks and pick up where other tasks are left off

Process Orders

• * Price, date, determine shipping methods, and check orders for accuracy of size and quantities
• * Process orders sent via Magnum (in house software program), email, and phone for multiple states
• * Print orders to warehouse, and ensure all spreadsheets are updated and allocations tracked
• * The second set of eyes policy double checks all orders for pricing, dates, size and quantities.

Account Set-Up and Updating

• * Assess credit applications for completeness
• * Confirm liquor license with state government, and make sure it is compliant with law
• * Set-up new accounts in Magnum
• * Update licensing information in Magnum as necessary

Communication with Warehouse

• * Update label database and print orders as warehouse requests
• * Keep track of case counts in weekly shipment report

Communication with Freight Companies

• * Create manifests and send shipment reports to multiple carriers by deadline
• * Process freight invoices
• * Assemble Proof of Deliveries
• * Get ETAs for delivery, track lost product and breakage
• * Electronic Payment Processing and Filing
• * Assisting Other Departments
• * Filing and other tasks
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.