Administrator

Camisasca Automotive Manufacturing, Inc.; Lake Forest (CA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Life insurance

Paid time off

Job summary

Camisasca Automotive Manufacturing, Inc. in Lake Forest, CA is seeking a detail‑oriented administrative and customer service professional. The role focuses on processing orders, handling accounts receivable, invoicing, and maintaining clear internal/external communications.

You will manage the master schedule, generate sales reports, and support onboarding of new customers while assisting with general clerical tasks. Strong Office and Drive skills are essential.

Qualifications

• 2–3 years of experience in a related field.
• Associate or Bachelor’s Degree preferred but not required.
• Strong interpersonal skills and ability to work in a team.
• Efficient in data entry, filing, reporting, and general office tasks.
• Excellent verbal and written communication, professional phone and email etiquette.
• Ability to prioritize and work under pressure.
• English language proficiency in speaking, reading, and writing.

Responsibilities

• Answer company lines and route to internal team members.
• Review orders and ensure correct processing of customer PO’s.
• Process Accounts Receivable invoices and credit card transactions.
• Handle orders from entry to invoicing and communicate requirements to the floor.
• Maintain customer files and master schedule with order/shipped details.
• Generate daily/weekly/monthly sales reports and support year-end activities.
• Assist with onboarding of new customers and continuous improvement projects.
• Perform general clerical tasks such as filing and scanning.

Skills

Organized

Detail oriented

Proactive

Communication skills

Multi-tasking

English proficiency

Education

Associate or Bachelor’s degree preferred

Tools

Office Suite

Google Drive

HubSpot CRM

Sage

SharePoint

Adobe Suite

Squarespace

Job description

A positive team player with strong administration, communication skills and a customer service champion with the ability to meet on-time order fulfillment and profitability by ensuring the company’s goals and objectives are being met.This position will require the ability to oversee multiple lines of communication with internal and external customers. Actively ensure orders and paperwork are processed correctly and efficiently.

DUTIES AND RESPONSIBILITIES:

• Answer company lines and direct them internal team members
• Review the following to ensure all orders are processed correctly and efficiently:
  • Customer Purchase Orders
  • Open Order reports from customers
• Process Accounts Receivable invoices and credit card transactions.
• Responsible for the processing of customer orders from entry to invoicing, including verbal/electronic order confirmations to customers. Effective communication of specific and unique customer requirements to the floor
• Assist in the creation and maintenance of customer files (routing guides, contact sheets, parts lists, etc.)
• Oversee and maintain master schedule with order requirements and invoiced/shipped order information
• Monitor and update daily work schedule in conjunction with Supervisor and Manager and attend meetings as needed
• Full cycle processing of online business to customer orders (inventory check, packing, invoicing, order status communication)
• Assist with the handling and processing order returns with management approval
• Participate in long term department projects such as New Customer On-Boarding, New Part Checklists, Continuous Improvements Lessons Learned, and Program Changes
• Daily, weekly, monthly, quarterly, and annual Sales Reports
• Coordinate year end activities including Holiday initiatives, filing, reporting, etc.
• Assist in department assigned annual cycle counts
• Assist with general clerical tasks including filing, scanning, etc.
• Other tasks as assigned by manager

QUALIFICATIONS:

Organized, detail oriented, proactive, comfortable communicating in person and by phone with internal and external customers and multi-tasking. Ability to adapt quickly and work both independently and collaboratively with a team.

EDUCATION, EXPERIENCE, KNOWLEDGE:

• 2-3 years’ experience in a related field.Associate or Bachelor’s Degree preferred but not required.
• Strong intrapersonal skills and ability to work in a team
• Efficient in data entry, filing, reporting, and general office tasks
• Ability to learn and understand company policies and procedures
• Excellent verbal and written communication skills, especially professional phone and email etiquette
• Ability to prioritize and work under pressure
• Ability to speak, understand, read, and write English

PHYSICAL REQUIREMENTS:

• Ability to lift, and/or carry up to 10 lbs. occasionally
• Sedentary work in an office environment for approximately 5-6 hours in an 8-hour workday
• Occasionally walk across the street between company locations
• Walk through or next to a warehouse environment as needed
• Ability to talk on the phone on an on-need basis
• Computer work throughout the workday

COMPUTER SKILLS:

• Proficient in Office Suite: Microsoft Word, Excel, Power Point, Outlook,
• Proficient in Google Drive: Sheets, Docs
• HubSpot CRM, Sage, SharePoint, Adobe Suite, Squarespace a plus

OTHER:

Job Type: Full-time

Pay: $27-29/hr

• Health insurance
• Vision insurance
• Life insurance
• Paid time off

People with a criminal record are encouraged to apply

Ability to Commute:

• Lake Forest, CA (Required)

Ability to Relocate:

• Lake Forest, CA: Relocate before starting work (Required)