Order Processing Specialist — Keep Orders Moving

Harbinger Motors; Garden Grove (CA); On-site; USD 32,000 - 37,000; Full time

Benefits offered by this job

HDV coverage

Stock options

401k

PTO & parental leave

Vacation bonus

Wellness benefits

Cell phone stipend

Meals provided

Job summary

Harbinger Motors is seeking an Order Processing Admin to support our Distribution & Sales Planning team. You will accurately process and enter customer and dealer orders, coordinate templated communications, and ensure all order paperwork is complete and filed for audit readiness.

This role requires attention to detail, ability to handle high-volume tasks, and familiarity with CRM/ERP systems. Join a team focused on keeping the order pipeline moving smoothly at our California location.

Qualifications

• 1+ years of experience in order processing, sales/administrative support, or a similar operations role.
• Proficiency with Google Workspace (Sheets, Docs, Gmail) and/or Microsoft Office.
• Clear, professional written communication skills.

Responsibilities

• Process and enter incoming orders into internal systems accurately and in a timely manner.
• Review order details for completeness and accuracy prior to entry; flag and resolve discrepancies.
• Coordinate order-related email communications using established templates, ensuring the right stakeholders are informed at each step.
• Track order status and follow up proactively to keep orders moving through the pipeline.
• Ensure all required order paperwork (contracts, confirmations, allocation and delivery documentation) is complete, correctly filed, and easy to retrieve.
• Maintain organized, up-to-date digital filing systems in line with company recordkeeping standards.
• Identify and elevate missing documentation or data gaps to the appropriate team member.
• Support ad hoc reporting or data pulls related to order status and documentation.

Skills

Attention to detail

Written communication

Organizational skills

Data entry accuracy

High-volume tasks

Tools

Google Workspace

Microsoft Office

CRM

ERP

Job description

Harbinger Motors is seeking an Order Processing Admin to support our Distribution & Sales Planning team. You will accurately process and enter customer and dealer orders, coordinate templated communications, and ensure all order paperwork is complete and filed for audit readiness.

This role requires attention to detail, ability to handle high-volume tasks, and familiarity with CRM/ERP systems. Join a team focused on keeping the order pipeline moving smoothly at our California location.